Kansas Department of Administration

02-a-015 - State Travel Center and BTA Usage (April 9, 2002) (Supplements: No. 02-a-013)

INFORMATIONAL CIRCULAR NO. 02-A-015 (Supplements: No. 02-a-013 )
DATE: April 9, 2002
SUBJECT: State Travel Center and BTA Usage
EFFECTIVE DATE: Immediately
A & R CONTACT: Randy Kennedy (785) 296-2125 (randy.kennedy@da.state.ks.us)
Leroy Charbonneau (785) 296-2255 (leroy.charbonneau@da.state.ks.us)
Shirley Gilchrist (785) 296-2882 (shirley.gilchrist@da.state.ks.us)
Mark Handshy (785) 296-7021 (mark.handshy@da.state.ks.us)
APPROVAL: Approved by Dale Brunton
SUMMARY: Use of the State Travel Center after April 1, 2002 and BTA Usage


As announced in Division of Accounts and Reports Informational Circular No. 02-A-013, use of the State Travel Center became optional as of April 1, 2002. The requirement included in Informational Circular No. 02-A-013 that Business Travel Accounts (BTAs) must be used to acquire all domestic airfare (travel within the United States) is being amended.

Effective immediately, employees may use personal credit cards when acquiring domestic airfare. While we continue to recommend use of the BTA for domestic airfare whenever possible, we are aware of some travel needs in which use of personal credit cards is necessary. Travelers will not be reimbursed for airfare charged to personal credit cards prior to the completion of the related travel.

As travelers are making reservations through ticket outlets other than the State Travel Center, they need to be aware that air carriers have varying policies regarding the presentation of the actual credit card used to purchase airfare at the airport.

Use of the BTA for international flights will continue to be at the agency's discretion.

The Travel Handbook and Travel Tri-Fold will be updated to reflect these changes.

DB:jr

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