Kansas Department of Administration

Statewide Cost Allocation Plan

Posted on October 21, 2021 at 12:49 PM by Kansas Department of Administration

Statewide Cost Allocation Plan (SWCAP)

The Statewide Cost Allocation Plan (SWCAP) identifies and allocates costs the state incurs for "central services" provided by specific agencies or cost centers to other state agencies.

The SWCAP process falls under the federal guidelines contained in the Office of Management and Budget (OMB) Circular A-87 - Cost Principles for State, Local, and Tribal Governments. OMB A-87 establishes principles and standards for determining costs for Federal awards carried out through grants, cost reimbursement contracts and other agreements with the State. This document can be found HERE

The guidelines found in OMB A-87 define the allowable and unallowable central service costs. For Kansas, the allowed central service costs are from programs and/or activity within the Department of Administration and the State Treasurer. The Kansas central service costs are categorized into two components or sections (Section I and Section II). Section I is the allocation of non-billed allowable indirect costs. Section II is the documentation of direct billed services' costs. OMB A-87 guidelines also require the preparation of formal GAAP-based financial statements for Section II (direct billed) cost centers. These are prepared annually and are audited and approved through the formal audit process conducted by Department of Health and Human Services (HHS).

Instruction and Links to obtain Cost Allocation by Fiscal Year

Purpose of SWCAP

Explanation of Section I Costs

Explanation of Section II Costs

For additional information, you may contact:

Email: Pat Higgins
Phone: (785) 296-2145


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