21-P-015 2021 W-2 Production Report Schedule (January 8, 2021)

In an effort to reduce the time and effort required of Regents and SHARP agency personnel as well as Statewide Payroll staff at the end of the calendar year, the 2021 W-2 production reports will be produced throughout the calendar year.  By producing the reports on a scheduled basis during the year, the work associated with identifying and correcting errors/address problems can be more evenly distributed.  The following is a list of the dates the 2021 W-2 production reports are scheduled to be generated:

Friday, April 2, 2021

Friday, April 30, 2021

Friday, May 28, 2021

Friday, June 25, 2021

Friday, July 23, 2021

Friday, August 20, 2021

Friday, September 17, 2021

Friday, October 15, 2021

Friday, November 12, 2021

Wednesday, November 24, 2021

Monday, December 6, 2021

Monday, December 13, 2021

Monday, December 20, 2021

Monday, December 27, 2021

Thursday, December 30, 2021 12:00 PM – DEADLINE FOR W-2 ADJUSTMENTS

Thursday, December 30, 2021

Tuesday, January 4, 2022 - Tentative Final Load

Agencies should anticipate finding copies of the KTXPR55 report in their agency mailbox on the MVS on the first working day following the above listed scheduled dates.  No action is required by the agency on the KTXPR55.  Once the W-2’s for 2021 are complete, a final KTXPR55 report will be generated for each agency’s information and review.

Regent’s institutions will receive the report TAX900 in their agency mailbox on the MVS. The TAX900 report should be thoroughly reviewed and any correcting transactions processed timely. Please note that all W-2 adjustments need to be sent to payroll services no later than noon on Thursday, December 30, 2021 to ensure all W-2s are correct. It will continue to be the Regent’s responsibility to use the Management Reporting Interface file (MRI) to reconcile the year-to-date amounts in SHARP to the year-to-date amounts in their individual payroll systems. 

JG:NTR:abe

Printable Version of 21-P-015