COVID-19 - Workplace Disinfection

Memorandum

Date: April 22, 2020
To: Agency Tenants of State of Kansas Facilities
From: Frank Burnam, Director of Facilities and Property Management, Department of Administration
Subject: COVID-19 - Workplace Disinfection

Buildings with Office of Facilities & Property Management (OFPM) custodial services (State owned & leased):

OFPM will be responsible for coordinating and managing responses to clean and restore tenant office and common areas upon notification of a Person Under Investigation (PUI) or confirmed COVID-19 case. In such cases, OFPM will:

• Contract with professional cleaning services which have the specialized training, equipment and products to properly clean the impacted areas in cases involving known positive exposures.
• Meet with the tenant as soon as possible after notification of the PUI or confirmed case in order to clearly define areas of concern prior to the walk through with the professional cleaning team.
• Provide the tenant with estimated costs for any required outside professional services.
• Provide the tenant with a timeline of full or partial closure while service is being completed.

Buildings without OFPM custodial services (State owned & leased):

The agency Facilities manager will be responsible for coordinating and managing responses to clean and restore tenant office and common areas upon notification of a PUI or confirmed COVID-19 case.

• Facilities managers should take the following steps:
• Notify the landlord or property management team if in a leased facility.
  • Upon request, OFPM can assist in providing this contact information.
• Contact their custodial services provider to see if they are trained and capable of providing these services in compliance with CDC guidelines and local authorities.
• In the case of known positive exposures, contract with professional cleaning services which have the specialized training, equipment and products to properly clean the impacted areas.
  • Upon request, OFPM can provide additional information related to vendors which perform these specialized services.
• Be prepared to clearly define areas of concern prior to the walk through with contracted custodial services and/or professional cleaning team.
• Request cost proposals for any professional service or additional service not included in current custodial contract service.
• Request a timeline of full or partial closure while service is being completed.