Kansas Department of Administration

GROUP THREE (3) SCOPE - Enterprise Resource Planning (ERP)

Posted on 10/21/2021 at 12:51 PM by Kansas Department of Administration

Enterprise Resource Planning (ERP) packages and related services as described below that targets the following State-installed or potentially installed ERP packages:

Peoplesoft

SAP

CGI

SCT

Oracle Financials

Great Plains Dynamics

Tyler Technologies Muni

ERP PROCUREMENT (RFP) PROCESS/EVALUATION CONSULTANTS

Contractor will provide expert consultants to help State staff acquire ERP packages and ERP implementation services. Tasks associated with this area may include but shall not be limited to:

Validation of Requirements

Procurement strategies, processes, and documentation

Preparation of RFPs

Preparation of responses to vendor queries

Participation in Pre-proposal conference(s) and meetings

Vendor evaluation and selection (demonstrations, scripts, site visits, gap analyses, interviews, cost analyses, and recommendations)

Contract negotiations.

PROJECT MANAGEMENT AND ADMINISTRATION CONSULTANTS

Contractor will provide experienced consultants to assist State staff to manage and administer solution-based ERP contracts.  Tasks associated with this area may include but shall not be limited to:

Project organization, policies, administration, planning, and oversight

Communications including project portal, team collaboration, project reporting, project documentation methodologies, and public relations

Training

Change management and issue control

Preparing and maintaining project work plan, project staffing, project budget/cost management, resource allocation and control, and time reporting

Implementation planning and cost management

Quality assurance

SUBJECT MATTER EXPERTS

Contractor will provide functional and technical subject matter experts to augment State personnel on ERP Projects. These subject matter experts will team up with their state counter-part and then work with the ERP package or implementation vendor for successful integration and implementation. Below is the list of subject matters. It is extremely important that the contractor provide experienced practitioners for each subject matter. The State agencies will NOT accept someone who has little or no working experience for the subject matter.

  •  Financial Management
    • Reporting
    • General Ledger
  •  Operating Budget
    • Executive Budget
    • Agency Budget
    • Performance Score
  • Capital Budgeting
    • Capital Budget
    • Capital Request
    • Capital Funding
  • Treasury Management
    • Treasury
    • Cash Management
  • Materials Management
    • Inventory
    • Fulfillment Management
    • Warehouse Management
  • Revenue Management
  • Human Resources Management
    • Payroll
    • Benefits
    • Time and Labor
  • Receivables
    • Billing
  • Procurement
    • Purchasing & Payables
    • Supply Chain Planning
    • Supplier Relationship Management
    • Contracts
  • Project Management
    • Costing
    • Financial Management
    • Contract Management
    • Staff Time Collection
    • Contract Billing
  •  Grant Management
    • Sourcing
    • Proposal Management
    • Financial Management
    • Cost Allocation
    • Grant Accounting
  •  Facility Management
    • Facility Planning
    • Construction Management
    • Property Management
    • Facility Maintenance
  •  Asset Management
    • Asset Tracking
    • Asset Accounting
    • Asset Maintenance
    • Fleet Maintenance
    • Linear Asset Management
  •  Data Warehouse
    • Financials warehouse and datamarts
    • HCM warehouse and datamarts
  •  Other Functional and Technical
    • Performance Management • Reporting • Business Intelligence • Balanced Score Card
    • Quality Assurance
    • Training/Change Management
    • Security
    • Technical 

IT IS MANDATORY THAT THE SUBJECT MATTER EXPERTS SHALL HAVE WORKING EXPERIENCE ON THE FUNCTION. CONSULTING EXPERIENCE OR BROAD EXPERIENCE ON ERP CANNOT BE SUBSTITUTED. EXPERIENCE ON UNIQUE FUNCTIONS FOR A SPECIFIC TYPE OF STATE AGENCY (HEALTH & WELFARE, TRANSPORTATION, HIGHER EDUCATION, CRIMINAL JUSTICE, ETC) MAY ALSO BE A REQUIREMENT.

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