Kansas Department of Administration

Bulletin 21-01 - Paid Parental Leave for State of Kansas Employees

Posted on 10/21/2021 at 12:51 PM by Kansas Department of Administration

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SUBJECT:  Paid Parental Leave for State of Kansas Employees

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EFFECTIVE DATE: July 6, 2021

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DISTRIBUTION: State of Kansas HR Directors & Managers

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FROM: Kraig Knowlton, Director of Personnel Services

DATE: July 6, 2021

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PURPOSE:  Today, Governor Kelly issued Executive Order 21-24 updating and expanding the policy
that allows Executive Branch State employees under the Governor’s jurisdiction to receive paid
parental leave. This Bulletin is being issued to enact guidelines and establish procedures regarding
the administration of that updated policy.  Bulletin 18-01 is hereby revoked

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PROCEDURES: 

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All benefits-eligible State of Kansas employees in agencies, departments or other entities under
the Governor’s jurisdiction, whether employed in a classified or unclassified position on a full or
part-time basis, shall be eligible to receive paid parental leave following the birth or adoption of a
child or the placement of a foster child(ren) that occurs or is projected to occur on or after July 6,
2021

a) Employees who are hired or rehired on or after July 6, 2021 must be employed for a period of
at least one hundred and eighty (180) days before becoming eligible to receive paid parental
leave.

6.2Every parent who is designated as the primary caregiver shall receive eight weeks of paid
parental leave and every parent who is designated as the secondary caregiver shall receive four
weeks of parental leave.

a) If both parents are State of Kansas employees eligible for paid parental leave in accordance
with the policy, one employee must be designated the primary caregiver and one employee
must be designated the secondary caregiver.

b) In such instances, both parents may utilize paid parental leave concurrently, consecutively, or
at different times, in accordance with the provisions of this Bulletin.

c) For employees that assume placement of a foster child(ren), the ability to use Parental Leave
will be limited to a total of eight weeks per calendar year. Such leave can be used for a single
placement or for multiple placements.
6.3 Paid parental leave authorized under this policy covers 100% of an eligible employee’s regular
rate of pay and while using such leave, employees continue to accrue vacation and sick leave in
accordance with applicable rules, regulations and statutes.

6.4 Official and observed holidays for Executive Branch State of Kansas employees do not count
against paid parental leave. Employees utilizing paid parental leave on an official or observed
holiday shall receive holiday credit pursuant to K.A.R. 1-9-2.

6.5 Paid parental leave may be taken beginning up to thirty (30) days prior to the projected date of
birth, or adoption of a child or the placement of a foster child(ren) or within the 12 weeks
immediately following the birth or adoption of a child or placement of a foster child(ren).

a) Paid parental leave shall run concurrently with the 12-week period covered by the Family
Medical Leave Act (FMLA), if the employee is so eligible.

6.6Paid parental leave cannot be donated through the State of Kansas Shared Leave program or in
any other way, and any amount of leave not utilized by the eligible employee after the birth,
adoption or foster placement shall be forfeited.

 7.0 SHARP TIME AND LABOR PROCEDURES
 7.1 Use the following earning codes to enter paid parental leave into the SHARP system:

a) PLV – Leave-Paid Parental – for non-FMLA eligible circumstances

b) FMPLV – Leave-FMLA Paid Parental – for FMLA eligible circumstances

 7.2 Both types of leave should be entered in .25-hour increments.

 7.3These earning codes are set up like the Donor Leave, Funeral Leave and Relief from Duty
earning codes, so there is no SHARP leave balance associated with paid parental leave.

 7.4Agencies are responsible for tracking the usage of paid parental leave in order to adhere to the
maximums established for both primary and secondary caregivers.

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REFERENCES:  Bulletin 09-03, Executive Order 21-24, K.A.R. 1-9-2

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CONTACT PERSON:

For General Policy Questions:  
Danelle Harsin, Deputy Director
Danelle.Harsin@ks.gov
(785) 296-4383

For SHARP Questions:
Brent Smith, HR Professional
Brent.Smith@ks.gov
(785) 296-1432

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