Kansas Department of Administration

APPENDIX C - TRAVEL RELATED ACCOUNT CODES

Posted on 10/21/2021 at 12:49 PM by Kansas Department of Administration

The following is a list of account codes applicable to travel. Expenses not appropriately classified as travel or subsistence, but included on travel expense report, should be assigned proper account codes. See PM file 7002, Uniform Expenditure Classification Accounts for a complete list of account codes.

52510 In-state Travel and Subsistence. Allowable expenses incurred by a state employee or officer while away from the employee's official station or domicile within the borders of the State of Kansas. Please note that border city travel is considered out-of-state travel and coded in the 52520 series if lodging expenses or registration fees are incurred. Travel occurring within the State of Kansas but associated with an out-of-state trip is coded in the 52520 series. Travel occurring within the State of Kansas but associated with an international trip is coded in the 52530 series. All fees associated with travel arrangements should be coded to the same expenditure account code as the service being acquired (i.e., the fee for booking an airline ticket should be coded 525170).

Allowable expenses incurred by a state employee or officer while away from the employee's official station or domicile within the borders of the State of Kansas. Travel occurring within the State of Kansas but associated with an out-of-state trip is coded in the 52520 series. Travel occurring within the State of Kansas but associated with an international trip is coded in the 52530 series. All fees associated with travel arrangements should be coded to the same expenditure account code as the service being acquired (i.e., the fee for booking an airline ticket should be coded 525170).

525110 Private Vehicle Mileage For In-State Travel (also used in lieu of other transportation codes when reimbursement is made at prescribed mileage rates)

Private Vehicle Mileage For In-State Travel (also used in lieu of other transportation codes when reimbursement is made at prescribed mileage rates)

525120 Hire or Charter of Special Conveyances (Passenger Cars, Airplanes and Buses) for In-State Travel

Hire or Charter of Special Conveyances (Passenger Cars, Airplanes and Buses) for In-State Travel

525130 State Car Expense for In-State Travel (turnpike and other tolls, parking fees, etc.)

State Car Expense for In-State Travel (turnpike and other tolls, parking fees, etc.)

525170 Railroad, Airplane and Bus Fares for In-State Travel

Railroad, Airplane and Bus Fares for In-State Travel

525180 Subsistence (Meals and lodging) for In-State Travel (includes subsistence paid for students, inmates, prisoners, and patients)

Subsistence (Meals and lodging) for In-State Travel (includes subsistence paid for students, inmates, prisoners, and patients)

525190 Non-subsistence Expenses for In-State Travel (includes all miscellaneous expenses such as telephone calls, taxi fares, city bus fares, shuttle fares, privately owned vehicle parking fees, etc.)

Non-subsistence Expenses for In-State Travel (includes all miscellaneous expenses such as telephone calls, taxi fares, city bus fares, shuttle fares, privately owned vehicle parking fees, etc.)

52520 Out-of-state Travel and Subsistence. Allowable expenses incurred by a state employee or officer while away from the employee's official station or domicile outside the borders of the State of Kansas. Please note that border city travel is considered out-of-state travel if lodging expenses or registration fees are incurred. Travel occurring within the State of Kansas but associated with an out-of-state trip is coded in this series. Travel occurring out-of-state but associated with an international trip is coded in the 52530 series. All fees associated with travel arrangements should be coded to the same expenditure account code as the service being acquired (i.e., the fee for booking an airline ticket should be coded 52570).

Allowable expenses incurred by a state employee or officer while away from the employee's official station or domicile outside the borders of the State of Kansas. Travel occurring within the State of Kansas but associated with an out-of-state trip is coded in this series. Travel occurring out-of-state but associated with an international trip is coded in the 52530 series. All fees associated with travel arrangements should be coded to the same expenditure account code as the service being acquired (i.e., the fee for booking an airline ticket should be coded 52570).

525210 Private Vehicle Mileage for Out-of-state Travel (also used in lieu of other transportation codes when reimbursement is made at prescribed mileage rates)

Private Vehicle Mileage for Out-of-state Travel (also used in lieu of other transportation codes when reimbursement is made at prescribed mileage rates)

525220 Hire or Charter of Special Conveyances (Passenger Cars, Airplanes and Buses) for Out-of-state Travel

Hire or Charter of Special Conveyances (Passenger Cars, Airplanes and Buses) for Out-of-state Travel

525230 State Car Expense for Out-of-state Travel (turnpike and other tolls, parking fees, etc.)

State Car Expense for Out-of-state Travel (turnpike and other tolls, parking fees, etc.)

525270 Railroad, Airplane and Bus Fares for Out-of-state Travel

Railroad, Airplane and Bus Fares for Out-of-state Travel

525280 Subsistence (Meals and Lodging) for Out-of-state Travel (includes subsistence paid for students, inmates, prisoners, and patients)

Subsistence (Meals and Lodging) for Out-of-state Travel (includes subsistence paid for students, inmates, prisoners, and patients)

 

 

525290 Non-subsistence Expenses for Out-of-state Travel (includes all miscellaneous expenses such as telephone calls, taxi fares, city bus fares, shuttle fares, privately owned vehicle parking fees, etc.)

Non-subsistence Expenses for Out-of-state Travel (includes all miscellaneous expenses such as telephone calls, taxi fares, city bus fares, shuttle fares, privately owned vehicle parking fees, etc.)

52530 International Travel and Subsistence. Allowable expenses incurred by a state employee or officer while away from the employee's official station or domicile outside the United States. This includes fares for riding public conveyances, private car mileage, expenses of operating state owned vehicles, subsistence (meals and lodging), tips,  

Allowable expenses incurred by a state employee or officer while away from the employee's official station or domicile outside the United States. This includes fares for riding public conveyances, private car mileage, expenses of operating state owned vehicles, subsistence (meals and lodging), tips,  

telephone calls and nominal amounts for postage and urgently needed supplies or services. Items not appropriately classified as travel or subsistence, but included on travel vouchers, should be assigned proper expenditure account codes. Travel occurring within the State of Kansas but associated with an international trip is coded in this series. All fees associated with travel arrangements should be coded to the same expenditure account code as the service being acquired (i.e., the fee for booking an airline ticket should be coded 525370).

525310 Private Vehicle Mileage for International Travel

525320 Hire of Passenger Cars, Airplanes and Buses for International Travel

Hire of Passenger Cars, Airplanes and Buses for International Travel

525330 State Car Expense for International Travel

525370 Railroad, Airplane and Bus Fares for International Travel

525380 Subsistence (Meals and Lodging) for International Travel

525390 Non-subsistence Items for International Travel

Non-subsistence Items for International Travel

53500 State Motor Vehicle Parts, Supplies and Accessories. Items used or consumed in the operation and maintenance of state motor vehicles, including fuel, oil, grease, batteries, tires, tubes, chains, and parts for repair.

Items used or consumed in the operation and maintenance of state motor vehicles, including fuel, oil, grease, batteries, tires, tubes, chains, and parts for repair.

535100 Gasoline
535200 Diesel Fuel
535300 Gasohol
535400 Liquefied Petroleum, Butane, Natural Gas
535500 Aircraft Fuel
535600 Motor Oil
535900 Other Vehicle Parts & Supplies

Gasoline Diesel Fuel Gasohol Liquefied Petroleum, Butane, Natural Gas Aircraft Fuel Motor Oil Other Vehicle Parts & Supplies

XXXX Other Travel Related Account Codes.
520100 Postage
524100 Repair and Servicing State Passenger Cars
526610 Job Related Training and Conference Registration
529900 Other Fees (includes most authorized services obtained during travel on official state business)
537100 Stationery and Office Supplies

Postage Repair and Servicing State Passenger Cars Job Related Training and Conference Registration Other Fees (includes most authorized services obtained during travel on official state business) Stationery and Office Supplies
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