Kansas Department of Administration

99-P-018 1999 W-2 Production Reports (Supersedes 98-P-019)

Posted on 10/21/2021 at 12:50 PM by Kansas Department of Administration

DATE: January 11, 1999
SUBJECT: 1999 W-2 Production Reports
EFFECTIVE DATE: Immediately
CONTACT: Sunni Zentner,Payroll Services (785) 296-7058
APPROVAL: Approved by Dale Brunton
SUMMARY: 1999 W-2 Production reports to be Run Throughout the Year

In an effort to reduce the time and effort required of Regents and SHARP agency personnel as well as Payroll Services staff at the end of the calendar year, the 1999 W-2 production reports will be produced throughout the calendar year. By producing the reports on a scheduled basis during the year, the work associated with identifying and correcting errors/address problems can be more evenly distributed. Following is a list of the dates the 1999 W-2 production reports are scheduled to be generated:

Friday, January 22, 1999
Friday, February 5, 1999
Friday, March 5, 1999
Friday, April 2, 1999
Friday, April 30, 1999
Friday, May 14, 1999
Friday, June 11, 1999
Friday, July 9, 1999
Friday, August 6, 1999
Friday, September 3, 1999
Friday, October 1, 1999
Friday, October 29, 1999
Friday, November 12, 1999
Wednesday, November 24, 1999
Friday, December 10, 1999
Thursday, December 23, 1999

Agencies should anticipate finding copies of the KTXPR55 and TAX910ER reports in their agency directory on the first working day following the above listed scheduled dates. Agencies should access the TAX910ER through Rapid Filer to review the report; a copy of the TAX910ER will be distributed to paper agencies. Any necessary corrections should be processed as soon as possible to eliminate the error from appearing on the next TAX910ER report that is generated. No action is required by the agency on the KTXPR55. Once the W-2s for 1999 are complete, a "final" KTXPR55 report will be generated for each agency's information and review. An informational circular will advise agencies of the date the final KTXPR55 report is created.

In addition, the Regents' institutions will receive, via either e-mail or fax from Payroll Services, a copy of the errors from the 1999 KTAX900 report. The KTAX900 report should be thoroughly reviewed and any correcting transactions processed timely. It will continue to be the Regents' responsibility to use the Management Reporting Interface file (MRI) to reconcile the year-to-date amounts in SHARP to the year-to-date amounts in their individual payroll systems.

Regents' institutions are also reminded, in accordance with Informational Circular No. 1242 issued March 2, 1994, to submit copies of the completed forms 8233, Exemption From Withholding on Compensation for Independent Personal Services of a Nonresident Alien Individual, to Payroll Services on a timely basis.

SAM:JJM

 

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