97-R-003 DA-40, Magnetic Tape/Dataset Voucher Transmittal Form
Posted on October 21, 2021 at 12:50 PM by Kansas Department of Administration
|DATE:||September 11, 1996|
|SUBJECT:||DA-40, Magnetic Tape/Dataset Voucher Transmittal Form|
|EFFECTIVE DATE:||September 16, 1996|
|A & R CONTACT:||Payroll Services||(785) 296-3146|
|SUMMARY:||Use of transmittal form|
Regents institutions should complete one DA-40 form for each type of dataset file being submitted. For example, a DA-40 form should accompany the DA-175 file and another form should accompany the STARS funding file. The dataset name assigned to the file should identify whether the information applies to a DA-175/DA-176, a STARS funding file, or a DA-35 file.
For each DA-40 form submitted for payroll purposes, Regents institutions should complete the field entitled 'STARS Document Numbers'. This field should reflect the range of document numbers assigned to the STARS detail transactions contained in the file being submitted for processing. For example, DA-175 information (using PSU and FHSU document numbering methodology) would be entered as: V4080001 - V4080123, S4080001 - S4080123. STARS document numbers for DA-176 and STARS funding files should be completed in the same manner.