Kansas Department of Administration

6400 DA-37 Reduced Subsistence Request

Posted on October 21, 2021 at 12:49 PM by Kansas Department of Administration

Form DA-37 is used to request payment of subsistence at reduced rates as provided in paragraph 4302. Form DA-37 should be submitted for processing as instructed on the form. NOTE: Paragraph 4302 identifies instances where reduction of subsistence payments have been approved by the Secretary and use of form DA-37 is not required. The form is completed as follows:

Business Unit : The five-digit (formerly agency number) number for the agency.

The five-digit (formerly agency number) number for the agency.

Agency Name: The name of the agency and, when appropriate, the agency division or other unit.

The name of the agency and, when appropriate, the agency division or other unit.

Employee Name: The name of the employee for whom the subsistence extension request is being made.

The name of the employee for whom the subsistence extension request is being made.

Job Title: The job title of the employee.

The job title of the employee.

Purpose of Travel: A brief statement of the purpose of travel.

A brief statement of the purpose of travel.

Reduced Meal Allowance Rate: The requested reduced meal allowance rate. The reduced rate should be stated in a multiple of a half dollar ($0.50). Enter $0.00 if no meal allowance will be paid. Leave blank if the meal allowance rate is not being reduced.

The requested reduced meal allowance rate. The reduced rate should be stated in a multiple of a half dollar ($0.50). Enter $0.00 if no meal allowance will be paid. Leave blank if the meal allowance rate is not being reduced.

Reduced Maximum Daily Lodging Limitation: The requested reduced lodging reimbursement. Enter $0.00 if no lodging expense will be paid. Leave blank if the lodging amount is not being reduced.

The requested reduced lodging reimbursement. Enter $0.00 if no lodging expense will be paid. Leave blank if the lodging amount is not being reduced.

Explanation for Reduced Rates: A complete, detailed explanation justifying the reduced subsistence rates.

A complete, detailed explanation justifying the reduced subsistence rates.

Agency Approval: The signature and date of signature of the agency head or designee authorizing the reduced subsistence rates.

The signature and date of signature of the agency head or designee authorizing the reduced subsistence rates.

Secretary of Administration Approval: The signature and date of signature of the Secretary or designee authorizing subsistence payments at the requested reduced rates.

The signature and date of signature of the Secretary or designee authorizing subsistence payments at the requested reduced rates.

 

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