Kansas Department of Administration

3300 Travel by Public Transportation

Posted on 10/21/2021 at 12:49 PM by Kansas Department of Administration

An agency head or designee may authorize employee travel by transportation available to the general public such as commercial air flights, passenger trains, buses, etc., if the transportation is determined to be the most economical and advantageous to the state (see paragraph 3003).

The most economical mode of airline travel is generally tourist or economy class. The most economical mode of passenger train travel is generally first-class day coach. Specific justification must be available with documentation to support travel expense reports submitted for reimbursement of airfare or train fare when these classes are not used. If these classes are not available, a verifying statement from the travel agency, airline, or passenger train company must be furnished with the travel expense report documentation.

Employees are reimbursed for authorized public transportation expense incurred by submitting the official transportation receipt (and any supporting documentation as required above) with the documentation submitted for the travel expense report except when tickets are purchased directly by the agency (see paragraph 3301). For airfare, the official transportation receipt is considered to be the passenger copy of the airline ticket or a copy of the booked itinerary from the Internet. The traveler is reimbursed for tickets after the travel is completed.

Employees may also be reimbursed for transportation expenses and parking fees incurred for travel to and from the official station or domicile to the airport or other terminal, and at the destination for:

A. travel to and from the airport or other terminal to the lodging establishment; and

B. travel to and from the lodging establishment to meeting locations.

Local transportation expenses such as city bus and taxicab fares are considered miscellaneous expenses as specified in paragraph 5100.
 
(References:  K.A.R. 1-16-6, 1-16-7, 1-16-11, 1-16-12)

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