3,903 Employee Travel Expense Reimbursement Handbook
Posted on October 21, 2021 at 12:49 PM by Kansas Department of Administration
POLICY MANUAL | Filing No.3,903 |
| Revision Date:07/1/2010 Date Issued:01/73 Revisions Throughout | |
SUBJECT
Employee Travel Expense Reimbursement Handbook
PURPOSE
To specify applicable policies and procedures to reimburse employees, within prescribed limitations, for all necessary and actual travel expenses incurred during travel on official state business.
AUTHORITATIVE REFERENCES
| K.S.A. 8-301 et seq. | Publicly Owned Motor Vehicles |
| K.S.A. 75-3072 | Authorized Uses of Agency Imprest Funds |
| K.S.A. 75-3201 et seq. | Compensation and Allowances of Public Officers and Employees |
| K.S.A. 75-4601 et seq. | State Vehicles |
| K.A.R. 1-16-1 et seq. | Travel Reimbursement |
| K.A.R. 1-17-1 et seq. | Use of State-Owned or Operated Motor Vehicles on Official State Business |
| K.A.R. 1-18-1a | Maximum Allowance for Use of a Privately-Owned Conveyance for Public Purposes |
GENERAL INFORMATION
State of Kansas employees may be required to travel in fulfilling their official duties or in attending seminars or other professional or educational activities benefiting the State. The State may reimburse employees, within prescribed limitations, for all necessary and actual travel expenses incurred during travel on official state business. The “Employee Travel Expense Reimbursement Handbook” has been prepared to assist state employees in being reimbursed in a timely manner for allowable travel expenses incurred during travel on official state business. The handbook may be accessed at http://www.da.ks.gov/ar/employee/travel/.
Other Policy Manual files which provide for reimbursement of travel expenses or provide related information are as follows:
| 3,607 | Employee Moving Expense Reimbursement |
| 3,802 | Out-of-State Applicants Travel Expense Reimbursement |
| 3,817 | Agency Travel Approval - Lodging Reimbursement Rates and Out-of-State Travel |
| 3,904 | Border City Travel |
| 7,002 | Uniform Expenditure Classification Object Codes |
| 10,754 | Prepaid Turnpike Accounts |
CONTACT SOURCES
Employees with travel questions should contact the appropriate personnel within the state agency as directed by agency policy and procedures. Agency questions regarding reimbursement of employee travel expenses should be directed to:
Office of the Chief Financial Officer
Audit Services Team
