Kansas Department of Administration

3,903 Employee Travel Expense Reimbursement Handbook

Posted on 10/21/2021 at 12:49 PM by Kansas Department of Administration

POLICY MANUAL

Filing No.3,903
Revision Date:07/1/2010
Date Issued:01/73
Revisions Throughout



SUBJECT

Employee Travel Expense Reimbursement Handbook

PURPOSE

To specify applicable policies and procedures to reimburse employees, within prescribed limitations, for all necessary and actual travel expenses incurred during travel on official state business.

AUTHORITATIVE REFERENCES

K.S.A. 8-301 et seq. Publicly Owned Motor Vehicles
K.S.A. 75-3072 Authorized Uses of Agency Imprest Funds
K.S.A. 75-3201 et seq. Compensation and Allowances of Public Officers and Employees
K.S.A. 75-4601 et seq. State Vehicles
K.A.R. 1-16-1 et seq. Travel Reimbursement
K.A.R. 1-17-1 et seq. Use of State-Owned or Operated Motor Vehicles on Official State Business
K.A.R. 1-18-1a Maximum Allowance for Use of a Privately-Owned Conveyance for Public Purposes

GENERAL INFORMATION

State of Kansas employees may be required to travel in fulfilling their official duties or in attending seminars or other professional or educational activities benefiting the State. The State may reimburse employees, within prescribed limitations, for all necessary and actual travel expenses incurred during travel on official state business. The “Employee Travel Expense Reimbursement Handbook” has been prepared to assist state employees in being reimbursed in a timely manner for allowable travel expenses incurred during travel on official state business. The handbook may be accessed at http://www.da.ks.gov/ar/employee/travel/.

Other Policy Manual files which provide for reimbursement of travel expenses or provide related information are as follows:

3,607 Employee Moving Expense Reimbursement
3,802 Out-of-State Applicants Travel Expense Reimbursement
3,817 Agency Travel Approval - Lodging Reimbursement Rates and Out-of-State Travel
3,904 Border City Travel
7,002 Uniform Expenditure Classification Object Codes
10,754 Prepaid Turnpike Accounts

 

CONTACT SOURCES

Employees with travel questions should contact the appropriate personnel within the state agency as directed by agency policy and procedures. Agency questions regarding reimbursement of employee travel expenses should be directed to:

Office of the Chief Financial Officer
Audit Services Team 

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