3,802 Out-of-State Travel Expense Reimbursemetn

SUBJECT

Reimbursement of Travel and Subsistence for Recruiting Expenses for Out-of-State Applicants

PURPOSE

To establish guidelines, policies and procedures which apply to reimbursement of travel expenses for out-of-state interviewees.

Information pertaining to the moving expenses of out-of-state applicants can be found in PPM filing number 3,607.

AUTHORITATIVE REFERENCES

K.S.A. 75-3218

K.S.A. 76-727 exempts state educational institutions from these provisions.

GENERAL INFORMATION

K.S.A. 75-3218 authorizes and limits reimbursement of travel and subsistence expenses incurred by out-of-state applicants who are invited to interview with a state agency for a position in which qualified persons are substantially unavailable within the state.

Under Supreme Court Case, State, ex.rel. v. Bennett, 219 K. 285 P. 2d 786, payments which were subject to prior approval by the Finance Council (as referenced in K.S.A. 75-3218) are now subject to prior approval of the Governor.

The Governor's approval of the payment of out-of-state recruiting expenses should be obtained prior to scheduling the interview.

A separate "Request to Pay Expenses of Out-of-State Applicants" form, DA-29, must be completed for each position or positions within a class to be filled. However, all potential interviewees for the position(s) can be listed on one request. If a position is filled and is subsequently vacated again, a new request letter must be completed even though the applicant listed had been previously approved.

PROCEDURES

CONTACT SOURCES

Questions regarding this process should be directed to:

Office of the Chief Financial Officer
Audit Services Team