3,104 Gratuities or Gifts to Employees
Posted on 10/21/2021 at 12:49 PM by Kansas Department of Administration
POLICY AND PROCEDURE MANUAL
Filing No. 3,104
Revisions marked #
Gifts and Awards for State Employees
To provide information regarding the policy of using state funds for the purchase of gifts and awards for employees.
Department of Administration legal opinion dated November 6, 2000;
KSA 75-37,106(b); KSA 75-37,108(a); KAR 18-1-2; Internal Revenue Code(IRC) 274(j) and IRC 74.
Gratuities, gifts or other favors to employees may not be purchased from state funds.
#In very specific instances, gifts of this nature (such as flowers or cards for the ill or deceased, Christmas cards, other holiday gifts) may be purchased, but only with specific statutory authority (e.g., contingency funds for elected officials).
Employee Use Funds, as described in PPM filing 9,103, may be used for these types of purchases.
Please refer to the Department of Administration, Division of Personnel Services website http://www.da.ks.gov/ps/subject/award/ for the State of Kansas Employee Award and Recognition Program guidelines, nomination forms and procedures.
Questions regarding purchases of non-monetary or cash equivalent awards or gifts for employees should be directed to:
Office of the Chief Financial Officer
Audit Services Team
Questions regarding W-2 reporting for payment of cash awards and certain non-monetary awards to employees should be directed to:
Office of Systems Management
Payroll Processing Team