Kansas Department of Administration

2201 Foreign Currency Conversion

Posted on October 21, 2021 at 12:49 PM by Kansas Department of Administration

When a traveler incurs expenses in a foreign currency each expense
should be converted to United States dollars (USD). The following methods
 are acceptable:

A. Credit card statement: If the expenses are charged, the credit card
company will convert them to USD.

B. Conversion of charges via the internet for the dates of travel. An
acceptable site is: http://www.oanda.com/currency/converter - this site
allows for built in exchange fees and specific dates.

C. Currency rate conversion based on actual cash exchange. Use the
 following formula:

  F x C = U

  F = amount of charges in foreign currency
  C = conversion factor = USD's per unit of foreign currency.
  U = expense in USD's 

 Example:

  $100 expenses in Canadian Dollars $.68
  $.68 USD's Per Canadian Dollar
  $100 X
 .68 USD/CD = $68 USD

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