19-P-008 New Benefit Plan Type/Benefit Plans/Deduction Codes for Long Term Care Insurance (October 30, 2018)

The Health Care Commission has approved Long Term Care insurance coverage via payroll deduction for State of Kansas employees.  The insurance products will be offered by ACSIA Partners during a special open enrollment in November 2018 for coverage beginning February 1, 2019.  Additional information regarding these products and enrollment details will be forthcoming from the Kansas Department of Health and Environment.

To implement this Long Term Care Insurance payroll deduction, a new benefit plan type, benefit plans and deduction codes will be added to SHaRP.   The Long Term Care Insurance payroll deductions will be processed in SHaRP effective for the payroll period beginning January 13, 2019, ending January 26, 2019, paid February 8, 2019.

The Long Term Care Insurance benefit plan type, benefit plans and deduction codes are: 

As previously communicated to Regent institutions, the Long Term Care Insurance payroll deduction will be included on the State Employee Health Plan BERF file provided to SHaRP and to each Regent payroll system to implement the new deduction via the existing payroll process.  The first BERF file of the month will include the regular monthly Long Term Care premium and the second BERF file of the month will include any adjustments/refunds if necessary.  Please note that Long Term Care payroll deductions will only be offered on an after-tax basis.

The Office of the Chief Financial Officer, Payroll Systems Team is responsible for making the necessary updates to the SHaRP payroll system.  Regents’ institutions are responsible for ensuring that these changes are reflected in their individual systems.  In addition, Regent’s institutions should be prepared to test their payroll files for the new deduction/benefit plans by December 15, 2018.

DH:NTR:jko
Printable Version of 19-P-008