17-P-001 Housing, Food Service, and Other Employee Maintenance (July 1, 2016)

Attached is form DA-171, Housing, Food Service and Other Maintenance Policy for your agency to complete.  It is not necessary to return this form to the Office of the Chief Financial Officer.  The completed form should be maintained at your agency.  If the items that you provide have been determined to be taxable to the employee, any changes in rates for fiscal year 2017 will require entry into the SHARP v9.1 system at Payroll for North America>Employee Pay Data USA> Create Additional Pay for fringe benefit income.  FY2017 rate changes for maintenance should be entered into SHARP by 6:00 pm on Tuesday, July 5, 2016 in order to be reflected in the paychecks produced in the first preliminary on-cycle pay calculation for the payroll period ending July 2, 2016 (paychecks dated July 15, 2016). 

Please note that paychecks for payroll period ending June 18, 2016 (paychecks dated July 1, 2016) should have had new FY2017 rates included as well. Agencies will need to review payroll to ensure that no adjustments are needed. 

Regent institutions should also complete the Form DA-171 and maintain the completed form at their agency.  Regents’ are responsible for updating any rate changes into their payroll system.

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