Kansas Department of Administration

16-P-016 2016 W-2 Production Report Schedule (January 11, 2016)

Posted on October 21, 2021 at 12:50 PM by Kansas Department of Administration

Informational Circular No.


Supersedes Informational Circular No:


Effective Date:


Contact Name:
Carmen Waters

(785) 296-7059


Approval: Nancy Ruoff
(Original Signature on File)

2016 W-2 Production Report Schedule

In an effort to reduce the time and effort required of Regents and SHARP agency personnel as well as Payroll Services staff at the end of the calendar year, the 2016 W-2 production reports will be produced throughout the calendar year.  By producing the reports on a scheduled basis during the year, the work associated with identifying and correcting errors/address problems can be more evenly distributed.  The following is a list of the dates the 2016 W-2 production reports are scheduled to be generated:

Friday, February 12, 2016
Friday, March 11, 2016
Friday, April 22, 2016
Friday, May 20, 2016
Friday, June 17, 2016
Friday, July 15, 2016
Friday, August 12, 2016
Friday, September 9, 2016
Friday, October 7, 2016
Friday, November 4, 2016
Friday, November 18, 2016
Monday, December 5, 2016
Monday, December 12, 2016
Monday, December 19, 2016
Tuesday, December 27, 2016
Tuesday, January 3, 2017
Thursday, January 5, 2017 - Tentative Final Load

Agencies should anticipate finding copies of the KTXPR55 and TAX910ER reports in their agency mailbox on the MVS on the first working day following the above listed scheduled dates. Errors appearing on TAX910ER for SHARP agencies will be monitored and corrected by the Office of the Chief Financial Officer.  Regent’s institutions are responsible for monitoring and correcting their own errors in a timely manner.  No action is required by the agency on the KTXPR55.  Once the W-2’s for 2016 are complete, a final KTXPR55 report will be generated for each agency’s information and review.

In addition, the Regent’s institutions will receive the report TAX900 in their agency mailbox on the MVS. The TAX900 report should be thoroughly reviewed and any correcting transactions processed timely.  It will continue to be the Regent’s responsibility to use the Management Reporting Interface file (MRI) to reconcile the year-to-date amounts in SHARP to the year-to-date amounts in their individual payroll systems.

Printable version of 16-P-016



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