Kansas Department of Administration

15-P-014 Changes to the Payroll Processing Schedule for the Payroll Periods Ending December 6, 2014 and December 20, 2014 (November 20, 2014)

Posted on October 21, 2021 at 12:50 PM by Kansas Department of Administration


Informational Circular No.

15-p-014


Effective Date:

Immediately

Contact Name:
Joyce Dickerson

Ph:
(785) 296-3979

Email:
joyce.dickerson@da.ks.gov

Approval: Nancy Ruoff
(Original Signature on File)

Summary:
Changes to the payroll processing schedule for the payroll periods ending December 6, 2014 and December 20, 2014 due to December 24 (half day), 25, and 26, 2014 being designated state holidays.

As a result of Governor Brownback declaring a half-day Wednesday, December 24, Thursday, December 25, and Friday, December 26 as state holidays, the following changes have been made to the December payroll processing schedule for the payroll periods ending December 6, 2014 and December 20, 2014:

Monday, December 8, 2014
The Run 'C' off-cycle for the payroll period ending November 22, 2014 continues to be scheduled for December 8, 2014.  SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run C off-cycle. All employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM.  The check issue date for the Run 'C' off-cycle will remain Thursday, December 11, 2014.

Time and Labor Interface agencies must have time and leave files for the period ending December 6, 2014 submitted to the Department of Administration for processing by 5:00 p.m. on December 8, 2014.

Tuesday, December 9, 2014
Paysheets for the on-cycle payroll for the period ending December 6, 2014 will be created as usual on Tuesday, December 9, 2014.  Some job actions (i.e., FLSA Status change) must be entered by 6:00 PM on December 9, 2014 in order to be reflected on the paysheets for this period.

The first on-cycle preliminary pay calculation for the period ending December 6, 2014 will also occur December 9, 2014.   For SHARP agencies, all employees’ reported time must be entered (and approved if applicable) into SHARP by 3:30 p.m. After Time Administration runs at 3:30 p.m., payable time must be approved by 6:00 p.m. in order for a paycheck record to be created.

 

Wednesday, December 10, 2014
The second on-cycle preliminary pay calculation for the period ending December 6, 2014 will occur December 10, 2014.

Thursday, December 11, 2014
The third on-cycle preliminary pay calculation for the period ending December 6, 2014 will occur December 11, 2014.

Regents’ on-cycle payroll files for the period ending December 6, 2014 are due to the Department of Administration by 4:00 p.m. on December 11, 2014.

 

Friday, December 12, 2014
Final pay confirmation for the on-cycle payroll for the period ending December 6, 2014 will occur December 12, 2014.    For SHARP agencies, all employees’ payable time must be approved, by 6:00 p.m. on December 12, 2014 in order for a paycheck record to be created.    All non-health benefit deductions and tax data changes must be entered by 6:00 p.m. on December 12, 2014 in order to be reflected in the final paycheck created for the employee. The check issue date for the on-cycle will be Friday, December 19, 2014.

Regents’ Run ‘A’ off-cycle payroll files for the period ending December 6, 2014 are due to the Department of Administration by 4:00 p.m. on December 12, 2014.

Monday, December 15, 2014
The Run ‘A’ off-cycle for the period ending December 6, 2014 will be processed December 15, 2014.  For SHARP agencies, all employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM.  Paychecks for the Run ‘A’ off-cycle will be dated Friday, December 19, 2014.

The Regents’ on-cycle files for the period ending December 6, 2014 will be processed.

Tuesday, December 16, 2014
Regents’ Run ‘B’ off-cycle payroll files for the period ending December 6, 2014 must be received by the Department of Administration by 4:00 p.m. on December 16, 2014.

Wednesday, December 17, 2014
The Run 'B' off-cycle for the payroll period ending December 6, 2014 continues to be scheduled for December 17, 2014.  For SHARP agencies, all employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM.  Paychecks for the Run ‘B’ off-cycle will be dated Monday, December 22, 2014.

Friday, December 19, 2014
Payday for the payroll period ending December 6, 2014.

Regents’ Run ‘C’ off-cycle payroll files for the period ending December 6, 2014 must be received by the Department of Administration by 4:00 p.m. on December 19, 2014.

First opportunity for Time and Labor interface agencies to have time and leave files for the period ending December 20, 2014 submitted to the Department of Administration for processing by 5:00 p.m. on December 19, 2014. (The files would normally be due on Monday, December 22, 2014).  Last opportunity to submit files will be noon on Monday, December 22, 2014.

Monday, December 22, 2014
The Run 'C' off-cycle for the payroll period ending December 6, 2014 continues to be scheduled for December 22, 2014.  IMPORTANT NOTE:  This is the final off-cycle for calendar year 2014.  SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run C off-cycle. All employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM.  The check issue date for the Run 'C' off-cycle will be Monday, December 29, 2014. (It would normally be on Thursday, December 25, 2014).

Please note that paysheets for the on-cycle payroll for the period ending December 20, 2014 will be created on Monday, December 22, 2014, instead of the normal day on Tuesday, December 23, 2014, to allow for maximum preliminary payroll calculation opportunities.  Some job actions (i.e., FLSA Status change) must be entered by 6:00 PM on December 22, 2014 in order to be reflected on the paysheets for this period.

The first on-cycle preliminary pay calculation for the period ending December 20, 2014 will also occur December 22, 2014.  (It would normally be on Tuesday, December 23, 2014.)  For SHARP agencies, all employees’ reported time must be entered (and approved if applicable) into SHARP by 3:30 p.m.  After Time Administration runs at 3:30 PM, payable time must be approved by 6:00 p.m. in order for a paycheck record to be created.

 

Time and Labor interface agencies can submit time and leave files for the period ending December 20, 2014 to the Department of Administration for processing by 7:30 a.m. to be processed at 7:45 a.m. or by noon to be processed at 12:30 p.m. on December 22, 2014.

NOTE: Terminations and Retirements must be entered by 6:00 PM on December 22, 2014 and reported time must be submitted by 11:00 AM or 3:30 PM in order for leave payouts to be calculated correctly.

Tuesday, December 23, 2014
The second on-cycle preliminary pay calculation for the period ending December 20, 2014 will occur December 23, 2014. Please note there will be only two preliminary pay calculations for the period ending December 20, 2014.

Regents’ on-cycle payroll files for the period ending December 20, 2014 are due to the Department of Administration by 4:00 p.m. on December 23, 2014. (The files would normally be due on Thursday, December 25, 2014).

Wednesday, December 24, 2014
Christmas Eve ½ Day Holiday

Final pay confirmation for the on-cycle payroll for the period ending December 20, 2014 will occur December 24, 2014.  Due to this being a half-day holiday, all employees’ reported time must be entered (and approved if applicable) by 11:30 a.m.  Payable time must be approved by noon.  All non-health benefit deductions and tax data changes must also be entered by noon on December 24, 2014 in order to be reflected in the final paycheck created for the employee.  The check issue date for the on-cycle will be Friday, January 2, 2015.

Regents’ Run ‘A’ off-cycle payroll files for the period ending December 20, 2014 are due to the Department of Administration by 4:00 p.m. on December 24, 2014.

Thursday, December 25, 2014
Christmas Holiday

Friday, December 26, 2014
Christmas Holiday
 

Monday, December 29, 2014
The Run ‘A’ off-cycle for the period ending December 20, 2014 will be processed December 29, 2014.  For SHARP agencies, all employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM.  Paychecks for the Run ‘A’ off-cycle will be dated Friday, January 2, 2015.

The Regents’ on-cycle files for the period ending December 20, 2014 will be processed.

Tuesday, December 30, 2014
Regents’ Run ‘B’ off-cycle payroll files for the period ending December 20, 2014 are due to the Department of Administration by 4:00 p.m. on December 30, 2014.

Wednesday, December 31, 2014
The Run 'B' off-cycle for the payroll period ending December 20, 2014 continues to be scheduled for December 31, 2014.  For SHARP agencies, all employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM.  Paychecks for the Run ‘B’ off-cycle will be dated Monday, January 6, 2015.

Attached is a revised calendar for the month of December 2014 that highlights the payroll processing schedule changes due to the Christmas holidays.  The informational circular for key payroll processing dates in December for calendar year end activities will be released at a later date.  The attached calendar is intended for use as a supplementary reference tool only; it does not contain the level of detail that is included in the narrative portion of this informational circular.

Please note the changes to the payroll processing schedule and adjust your schedules accordingly. If it becomes necessary to change any of the processing dates identified above, notification of the change will be provided to all subscribers of the SHARP Infolist.  SHARP users who are interested in subscribing to the Infolist, but have not yet done so, can subscribe at http://da.ks.gov/sharp/infolist.htm.

 

SG:NTR:ccl

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Printable version of 15-P-014

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