Kansas Department of Administration

15-P-011 Key Payroll Processing Dates in November 2014 (Issued October 28, 2014)

Posted on 10/21/2021 at 12:50 PM by Kansas Department of Administration


Informational Circular No:

15-p-011


Supersedes Informational Circular No:

14-p-008


Effective Date:

November 2014

Contact Name:
Joyce Dickerson

Ph:
(785) 296-3979

Email:
joyce.dickerson@da.ks.gov

Approval: Nancy Ruoff
(Original Signature on File)

Summary:
Payroll processing schedule changes due to the November 2014 holidays.

Tuesday, November 11, 2014 (Veterans' Day), Thursday, November 27, 2014 and Friday, November 28, 2014 (Thanksgiving Holiday) are designated holidays for state service in 2014.

Due to the holidays in November, changes are required to the ‘normal’ payroll processing schedule.  Agencies are asked to note the payroll processing schedule due dates, some of which are occurring on a different day of the week than normally scheduled.

 

Monday, November 3, 2014

The Run A off-cycle for the period ending October 25, 2014 will be processed November 3, 2014.  SHARP agencies have until 6:00 PM on this date to enter supplementals and/or adjustment run controls for the Run A off-cycle.  All employees’ reported time must be entered (and approved if applicable) by 3:30 PM.  Payable time must be approved by 6:00 PM.  Paychecks for the Run A off-cycle will be dated November 7, 2014.

Regents’ on-cycle files for the period ending October 25, 2014 will also be processed on this date. 

Tuesday, November 4, 2014

Regents’ Run B off-cycle payroll files for the period ending October 25, 2014 must be received by the Department of Administration by 4:00 PM on November 4, 2014 in order to be processed on Wednesday, November 5, 2014.

Wednesday, November 5, 2014

The Run B off-cycle for the period ending October 25, 2014 will be processed November 5, 2014.  SHARP agencies have until 6:00 PM on this date to enter supplementals and/or adjustments run controls for the Run B off-cycle.  All employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM.  Paychecks for the Run B off-cycle will be dated November 10, 2014.

Friday, November 7, 2014

Payday for the payroll period ending October 25, 2014.

First opportunity for Time and Labor interface agencies to have time and leave files for the period ending November 8, 2014 submitted to the Department of Administration for processing by 5:00 PM on November 7, 2014.  (These files would normally be due Monday, November 10, 2014).  Last opportunity to submit files will be noon on Monday, November 10, 2014.

Regents’ Run C off-cycle payroll files for the period ending October 25, 2014 must be received by the Department of Administration by 4:00 PM on November 7, 2014.

Monday, November 10, 2014
Time and Labor interface agencies can submit time and leave files for the period ending November 8, 2014 to the Department of Administration for processing by noon to be processed at 12:30 p.m. on November 10, 2014. 

Paysheets for the on-cycle payroll for the period ending November 8, 2014 will be created on Monday, November 10, 2014.  (Paysheets would normally be created on Tuesday, November 11, 2014.)  For SHARP agencies, some job actions (i.e., FLSA Status change) must be entered by 6:00 PM on November 10, 2014 in order to be reflected on the paysheets for this period.

The first on-cycle preliminary pay calculation for the period ending November 8, 2014 will also occur November 10, 2014. For SHARP agencies, all employees’ reported time must be entered (and approved if applicable) into SHARP by 3:30 PM.  After Time Administration runs at 3:30 PM, payable time must be approved by 6:00 PM. on November 10, 2014 in order for a paycheck record to be created.

The Run C off-cycle for the period ending October 25, 2014 will be processed November 10, 2014.  SHARP agencies have until 6:00 PM on this date to enter supplementals and/or adjustment run controls for the Run C off-cycle. All employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM.  Paychecks for the Run C off-cycle will be dated November 14, 2014.

Tuesday, November 11, 2014

Veterans' Day Holiday

Wednesday, November 12, 2014

The second on-cycle preliminary pay calculation for the period ending November 8, 2014 will occur November 12, 2014. 

Thursday, November 13, 2014
The third on-cycle preliminary pay calculation for the period ending November 8, 2014 will occur November 13, 2014. 

Regents’ on-cycle payroll files for the period ending November 8, 2014 are due to the Department of Administration by 4:00 PM on November 13, 2014.

Friday, November 14, 2014
Final pay confirmation for the on-cycle payroll for the period ending November 8, 2014 will occur November 14, 2014.  All employees’ payable time must be approved, by 6:00 PM on November 14, 2014 in order for a paycheck record to be created.  All deduction and tax data changes must be entered by 6:00 PM on November 14, 2014 in order to be reflected in the final paycheck created for the employee.

Regents’ Run A off-cycle payroll files for the period ending November 8, 2014 must be received by the Department of Administration by 4:00 PM on November 14, 2014.

Monday, November 17, 2014
The Run A off-cycle for the period ending November 8, 2014 will be processed November 17, 2014. SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run A off-cycle. All employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM. Paychecks for the Run A off-cycle will be dated November 21, 2014. 

The Regents’ on-cycle files for the period ending November 8, 2014 will also be processed on this date.

Tuesday, November 18, 2014
Regents’ Run B off-cycle payroll files for the period ending November 8, 2014 must be received by the Department of Administration by 4:00 PM on November 18, 2014. 

Wednesday, November 19, 2014
The Run B off-cycle for the period ending November 8, 2014 will be processed November 19, 2014.  SHARP agencies have until 6:00 PM on this date to enter supplementals and/or adjustment run controls for the Run B off-cycle.  All employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM.  Paychecks for the Run B off-cycle will be dated November 24, 2014.

Friday, November 21, 2014
Payday for the payroll period ending November 8, 2014.

First opportunity for Time and Labor interface agencies to have time and leave files for the period ending November 22, 2014 submitted to the Department of Administration for processing by 5:00 PM on November 21, 2014.  (These files would normally be due Monday, November 24, 2014.)  Last opportunity to submit files will be noon on Monday, November 24, 2014.

Regents’ Run C off-cycle payroll files for the period ending November 8, 2014 must be received by the Department of Administration by 4:00 PM on November 21, 2014. 

Sunday, November 23, 2014
The one-time $250.00 legislature authorized bonus will be inserted into eligible employee timesheets.

Monday, November 24, 2014
Time and Labor interface agencies can submit time and leave files for the period ending November 22, 2014 to the Department of Administration for processing by noon to be processed at 12:30 p.m. on November 24, 2014.

NOTE: Terminations and Retirements must be entered by 6:00 PM on November 24, 2014 and reported time must be submitted by 3:30 PM in order for leave payouts to be calculated correctly.

Paysheets for the on-cycle payroll for the period ending November 22, 2014 will be created on Monday, November 24, 2014. (Paysheets would normally be created on Tuesday, November 25, 2014.)  For SHARP agencies, some job actions (i.e., FLSA Status change) must be entered by 6:00 PM on November 24, 2014 in order to be reflected on the paysheets for this period.

The first on-cycle preliminary pay calculation for the period ending November 22, 2014 will also occur November 24, 2014.  For SHARP agencies, all employees’ reported time must be entered (and approved if applicable) into SHARP by 3:30 PM.  After Time Administration runs at 3:30 PM, payable time must be approved by 6:00 PM, in order for a paycheck record to be created. Please note that there will be only two SHARP on-cycle preliminary payroll calculations for the pay period ending November 22, 2014.

The Run C off-cycle for the period ending November 8, 2014 will be processed November 24, 2014.  SHARP agencies have until 6:00 PM on this date to enter supplementals and/or adjustment run controls for the Run C off-cycle.  All employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM.  Paychecks for the Run C off-cycle will be dated December 1, 2014. (These checks would normally be dated Thursday, November 27, 2014.)

Tuesday, November 25, 2014
The second on-cycle preliminary pay calculation for the period ending November 22, 2014 will occur November 25, 2014.

Regents’ on-cycle files for the period ending November 22, 2014 must be received by the Department of Administration by 4:00 PM on November 25, 2014.

Wednesday, November 26, 2014

Final pay confirmation for the on-cycle payroll for the period ending November 22, 2014 will occur November 26, 2014.  For SHARP agencies, all employees’ payable time must be approved, by 6:00 PM on November 26, 2014 in order for a paycheck record to be created.  All deduction and tax data changes must be entered by 6:00 PM on November 26, 2014 in order to be reflected in the final paycheck created for the employee.

Regents’ Run A off-cycle payroll files for the period ending November 22, 2014 must be received by the Department of Administration by 4:00 PM on November 26, 2014.

Thursday, November 27, 2014

Thanksgiving Holiday

Friday, November 28, 2014

Thanksgiving Holiday

Attached is a calendar for the month of November 2014, which highlights key payroll processing activity for the month.  The attached calendar is intended for use as a supplementary reference tool only; it does not contain the level of detail that is included in the narrative portion of this circular.

Please note the changes to the payroll processing schedule and adjust your schedules accordingly. If it becomes necessary to change any of the payroll processing dates identified above, notification of the change will be provided to all subscribers of the SHARP Infolist.  SHARP users interested in subscribing to the Infolist, but who have not yet done so, can subscribe at http://www.admin.ks.gov/resources/informational-circulars.

SG:NTR:ccl

Attachment
Printable version of 15-P-011

 

 

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