Kansas Department of Administration

14-P-011 Changes to the Payroll Processing Schedule for the Payroll Periods Ending December 7, 2013 and December 21, 2013

Posted on 10/21/2021 at 12:49 PM by Kansas Department of Administration

DATE: November 25 , 2013
SUBJECT:

Changes to the Payroll Processing Schedule for the Payroll Periods Ending December 7, 2013 and December 21, 2013

EFFECTIVE DATE:

Immediately

CONTACT:

Joyce Dickerson

(785) 296-3979

 

Joyce.Dickerson@da.ks.gov

 

APPROVAL:

Nancy Ruoff

(Original Signature on File)

SUMMARY:

Changes to the payroll processing schedule for the payroll periods ending December 7, 2013 and December 21, 2013 due to December 25, 2013 being designated a state holiday

 


As a result of Governor Brownback declaring Wednesday, December 25 as a state holiday, the following changes have been made to the December payroll processing schedule for the payroll periods ending December 7, 2013 and December 21, 2013:

Monday, December 9, 2013
The Run 'C' off-cycle for the payroll period ending November 23, 2013 continues to be scheduled for December 9, 2013. SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run C off-cycle. All employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM. The check issue date for the Run 'C' off-cycle will remain Thursday, December 12, 2013.

Time and Labor Interface agencies must have time and leave files for the period ending December 7, 2013 submitted to the Department of Administration for processing by 5:00 p.m. on December 9, 2013.

Tuesday, December 10, 2013
Paysheets for the on-cycle payroll for the period ending December 7, 2013 will be created as usual on Tuesday, December 10, 2013. Some job actions (i.e., FLSA Status change) must be entered by 6:00 PM on December 10, 2013 in order to be reflected on the paysheets for this period.
The first on-cycle preliminary pay calculation for the period ending December 7, 2013 will also occur December 10, 2013. For SHARP agencies, all employees’ reported time must be entered (and approved if applicable) into SHARP by 3:30 p.m. After Time Administration runs at 3:30 p.m., payable time must be approved by 6:00 p.m. in order for a paycheck record to be created.

Wednesday, December 11, 2013
The second on-cycle preliminary pay calculation for the period ending December 7, 2013 will occur December 11, 2013.

Thursday, December 12, 2013
The third on-cycle preliminary pay calculation for the period ending December 7, 2013 will occur December 12, 2013.

Regents’ on-cycle payroll files for the period ending December 7, 2013 are due to the Department of Administration by 4:00 p.m. on December 12, 2013.

Friday, December 13, 2013
Final pay confirmation for the on-cycle payroll for the period ending December 7, 2013 will occur December 13, 2013. For SHARP agencies, all employees’ payable time must be approved, by 6:00 p.m. on December 13, 2013 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 6:00 p.m. on December 13, 2013 in order to be reflected in the final paycheck created for the employee. The check issue date for the on-cycle will be Friday, December 20, 2013.

Regents’ Run ‘A’ off-cycle payroll files for the period ending December 7, 2013 are due to the Department of Administration by 4:00 p.m. on December 13, 2013.

Monday, December 16, 2013
The Run ‘A’ off-cycle for the period ending December 7, 2013 will be processed December 16, 2013. For SHARP agencies, all employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM. Paychecks for the Run ‘A’ off-cycle will be dated Friday, December 20, 2013.

The Regents’ on-cycle files for the period ending December 7, 2013 will be processed.

Tuesday, December 17, 2013
Regents’ Run ‘B’ off-cycle payroll files for the period ending December 7, 2013 must be received by the Department of Administration by 4:00 p.m. on December 17, 2013 in order to be processed on Wednesday, December 18, 2013.

Wednesday, December 18, 2013
The Run 'B' off-cycle for the payroll period ending December 7, 2013 continues to be scheduled for December 18, 2013. For SHARP agencies, all employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM. Paychecks for the Run ‘B’ off-cycle will be dated Monday, December 23, 2013.

Friday, December 20, 2013
Payday for the payroll period ending December 7, 2013.

Regents’ Run ‘C’ off-cycle payroll files for the period ending December 7, 2013 must be received by the Department of Administration by 4:00 p.m. on December 20, 2013.

First opportunity for Time and Labor interface agencies to have time and leave files for the period ending December 21, 2013 submitted to the Department of Administration for processing by 5:00 p.m. on December 20, 2013. (The files would normally be due on Monday, December 23, 2013). Last opportunity to submit files will be noon on Monday, December 23, 2013.

Monday, December 23, 2013
The Run 'C' off-cycle for the payroll period ending December 7, 2013 continues to be scheduled for December 23, 2013. SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run C off-cycle. All employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM. The check issue date for the Run 'C' off-cycle will be Friday, December 27, 2013. (It would normally be on Thursday, December 26, 2013).

Please note that paysheets for the on-cycle payroll for the period ending December 21, 2013 will be created on Monday, December 23, 2013, instead of the normal day on Tuesday, December 24, 2013 as previously provided on the 2013 SHARP Bi-Weekly On-cycle Payroll Schedule, to allow for maximum preliminary payroll calculation opportunities. Some job actions (i.e., FLSA Status change) must be entered by 6:00 PM on December 23, 2013 in order to be reflected on the paysheets for this period.

The first on-cycle preliminary pay calculation for the period ending December 21, 2013 will also occur December 23, 2013. (It would normally be on Tuesday, December 24, 2013.) For SHARP agencies, all employees’ reported time must be entered (and approved if applicable) into SHARP by 3:30 p.m. After Time Administration runs at 3:30 PM, payable time must be approved by 6:00 p.m. in order for a paycheck record to be created.

Time and Labor interface agencies can submit time and leave files for the period ending December 21, 2013 to the Department of Administration for processing by 7:30 a.m. to be processed at 7:45 a.m. or by noon to be processed at 12:30 p.m. on December 23, 2013.

Tuesday, December 24, 2013
The second on-cycle preliminary pay calculation for the period ending December 21, 2013 will occur December 24, 2013.

Wednesday, December 25, 2013
Christmas Holiday

Thursday, December 26, 2013
The third on-cycle preliminary pay calculation for the period ending December 21, 2013 will occur December 26, 2013.

Regents’ on-cycle payroll files for the period ending December 21, 2013 are due to the Department of Administration by 4:00 p.m. on December 26, 2013.

Friday, December 27, 2013
Final pay confirmation for the on-cycle payroll for the period ending December 21, 2013 will occur December 27, 2013. For SHARP agencies, all employees’ payable time must be approved, by 6:00 p.m. on December 27, 2013 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 6:00 p.m. on December 27, 2013 in order to be reflected in the final paycheck created for the employee. The check issue date for the on-cycle will be Friday, January 3, 2014.

Regents’ Run ‘A’ off-cycle payroll files for the period ending December 21, 2013 are due to the Department of Administration by 4:00 p.m. on December 27, 2013.

Monday, December 30, 2013
The Run ‘A’ off-cycle for the period ending December 21, 2013 will be processed December 30, 2013. For SHARP agencies, all employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM. Paychecks for the Run ‘A’ off-cycle will be dated Friday, January 3, 2014.

The Regents’ on-cycle files for the period ending December 21, 2013 will be processed.

Regents’ Run ‘B’ off-cycle payroll files for the period ending December 21, 2013 are due to the Department of Administration by 4:00 p.m. on December 30, 2013.

Attached is a revised calendar for the month of December 2013 that highlights the payroll processing schedule changes due to the December 25th Christmas holiday. The informational circular for key payroll processing dates in December for calendar year end activities will be released at a later date. The attached calendar is intended for use as a supplementary reference tool only; it does not contain the level of detail that is included in the narrative portion of this informational circular.

Please note the changes to the payroll processing schedule and adjust your schedules accordingly. If it becomes necessary to change any of the processing dates identified above, notification of the change will be provided to all subscribers of the SHARP Infolist. SHARP users who are interested in subscribing to the Infolist, but have not yet done so, can subscribe at http://da.ks.gov/sharp/infolist.htm.

Calendar  doc

 

SG:NTR:ccl

 


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