Kansas Department of Administration

14-P-008 Key Payroll Processing Dates in November 2013 (Supersedes: 13-P-006)

Posted on 10/21/2021 at 12:49 PM by Kansas Department of Administration

DATE: October 25, 2013
SUBJECT:

Key Payroll Processing Dates in November 2013

 

EFFECTIVE DATE: November 2013
CONTACT:

Joyce Dickerson

(785) 296-3979

 

(Joyce.Dickerson@da.ks.gov)

 

APPROVAL:

Nancy Ruoff

(Original Signature on File)

SUMMARY:

Payroll processing schedule changes due to the November 2013 holidays

 


Monday, November 11, 2013 (Veterans' Day), Thursday, November 28, 2013 and Friday, November 29, 2013 (Thanksgiving Holiday) are designated holidays for state service in 2013.

Due to the holidays in November, changes are required to the ‘normal’ payroll processing schedule. Agencies are asked to note the payroll processing schedule due dates, some of which are occurring on a different day of the week than normally scheduled.

Friday, November 1, 2013
Final pay confirmation for the on-cycle payroll for the period ending October 26, 2013 will occur November 1, 2013. For SHARP agencies, all employees’ payable time must be approved by 6:00 PM on November 1, 2013 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 6:00 PM on November 1, 2013 in order to be reflected in the final paycheck created for the employee.

Regents’ Run A off-cycle payroll files for the period ending October 26, 2013 must be received by the Department of Administration by 4:00 PM on November 1, 2013.

Monday, November 4, 2013
The Run A off-cycle for the period ending October 26, 2013 will be processed November 4, 2013. SHARP agencies have until 6:00 PM on this date to enter supplementals and/or adjustment run controls for the Run A off-cycle. All employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM. Paychecks for the Run A off-cycle will be dated November 8, 2013.

Regents’ on-cycle files for the period ending October 26, 2013 will also be processed on this date.

Tuesday, November 5, 2013
Regents’ Run B off-cycle payroll files for the period ending October 26, 2013 must be received by the Department of Administration by 4:00 PM on November 5, 2013 in order to be processed on Wednesday, November 6, 2013.

Wednesday, November 6, 2013
The Run B off-cycle for the period ending October 26, 2013 will be processed November 6, 2013. SHARP agencies have until 6:00 PM on this date to enter supplementals and/or adjustments run controls for the Run B off-cycle. All employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM. Paychecks for the Run B off-cycle will be dated November 12, 2013 (These checks would normally be dated Monday, November 11, 2013).

Friday, November 8, 2013
Payday for the payroll period ending October 26, 2013.

First opportunity for Time and Labor interface agencies to have time and leave files for the period ending November 9, 2013 submitted to the Department of Administration for processing by 5:00 PM on November 8, 2013. (These files would normally be due Monday, November 11, 2013). Last opportunity to submit files will be noon on Tuesday, November 12, 2013.

Regents’ Run C off-cycle payroll files for the period ending October 26, 2013 must be received by the Department of Administration by 4:00 PM on November 8, 2013.

Monday, November 11, 2013
Veterans' Day Holiday

Tuesday, November 12, 2013
Time and Labor interface agencies can submit time and leave files for the period ending November 9, 2013 to the Department of Administration for processing by 7:30 a.m. to be processed at 7:45 a.m. or by noon to be processed at 12:30 p.m. on November 12, 2013.

Paysheets for the on-cycle payroll for the period ending November 9, 2013 will be created on Tuesday, November 12, 2013. Some job actions (i.e., FLSA Status change) must be entered by 6:00 PM on November 12, 2013 in order to be reflected on the paysheets for this period.

The first on-cycle preliminary pay calculation for the period ending November 9, 2013 will also occur November 12, 2013. For SHARP agencies, all employees’ reported time must be entered (and approved if applicable) into SHARP by 3:30 PM. After Time Administration runs at 3:30 PM, payable time must be approved by 6:00 PM. on November 12, 2013 in order for a paycheck record to be created.

The Run C off-cycle for the period ending October 26, 2013 will be processed November 12, 2013. SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run C off-cycle. All employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM. Paychecks for the Run C off-cycle will be dated November 15, 2013.

Wednesday, November 13, 2013
The second on-cycle preliminary pay calculation for the period ending November 9, 2013 will occur November 13, 2013.

Thursday, November 14, 2013
The third on-cycle preliminary pay calculation for the period ending November 9, 2013 will occur November 14, 2013.

Regents’ on-cycle payroll files for the period ending November 9, 2013 are due to the Department of Administration by 4:00 PM on November 14, 2013.

Friday, November 15, 2013
Final pay confirmation for the on-cycle payroll for the period ending November 9, 2013 will occur November 15, 2013. All employees’ payable time must be approved, by 6:00 PM on November 15, 2013 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 6:00 PM on November 15, 2013 in order to be reflected in the final paycheck created for the employee.

Regents’ Run A off-cycle payroll files for the period ending November 9, 2013 must be received by the Department of Administration by 4:00 PM on November 15, 2013.

Monday, November 18, 2013
The Run A off-cycle for the period ending November 9, 2013 will be processed November 18, 2013. SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run A off-cycle. All employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM. Paychecks for the Run A off-cycle will be dated November 22, 2013.

The Regents’ on-cycle files for the period ending November 9, 2013 will also be processed on this date.

Tuesday, November 19, 2013
Regents’ Run B off-cycle payroll files for the period ending November 9, 2013 must be received by the Department of Administration by 4:00 PM on November 19, 2013.

Wednesday, November 20, 2013
The Run B off-cycle for the period ending November 9, 2013 will be processed November 20, 2013. SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run B off-cycle. All employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM. Paychecks for the Run B off-cycle will be dated November 25, 2013.

Friday, November 22, 2013
Payday for the payroll period ending November 9, 2013.

First opportunity for Time and Labor interface agencies to have time and leave files for the period ending November 23, 2013 submitted to the Department of Administration for processing by 5:00 PM on November 22, 2013. (These files would normally be due Monday, November 25, 2013.) Last opportunity to submit files will be noon on Monday, November 25, 2013.

Regents’ Run C off-cycle payroll files for the period ending November 9, 2013 must be received by the Department of Administration by 4:00 PM on November 22, 2013.

Monday, November 25, 2013
Time and Labor interface agencies can submit time and leave files for the period ending November 23, 2013 to the Department of Administration for processing by 7:30 a.m. to be processed at 7:45 a.m. or by noon to be processed at 12:30 p.m. on November 25, 2013.

Paysheets for the on-cycle payroll for the period ending November 23, 2013 will be created on Monday, November 25, 2013. (Paysheets would normally be created on Tuesday, November 26, 2013.) For SHARP agencies, some job actions (i.e., FLSA Status change) must be entered by 6:00 PM on November 25, 2013 in order to be reflected on the paysheets for this period.

The first on-cycle preliminary pay calculation for the period ending November 23, 2013 will also occur November 25, 2013. For SHARP agencies, all employees’ reported time must be entered (and approved if applicable) into SHARP by 3:30 PM. After Time Administration runs at 3:30 PM, payable time must be approved by 6:00 PM, in order for a paycheck record to be created. Please note that there will be only two SHARP on-cycle preliminary payroll calculations for the pay period ending November 23, 2013.

The Run C off-cycle for the period ending November 9, 2013 will be processed November 25, 2013. SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run C off-cycle. All employees’ reported time must be entered (and approved if applicable) by 3:30 PM. Payable time must be approved by 6:00 PM. Paychecks for the Run C off-cycle will be dated December 2, 2013. (These checks would normally be dated Thursday, November 28, 2013.)

Tuesday, November 26, 2013
The second on-cycle preliminary pay calculation for the period ending November 23, 2013 will occur November 26, 2013.

Regents’ on-cycle files for the period ending November 23, 2013 must be received by the Department of Administration by 4:00 PM on November 26, 2013.

Wednesday, November 27, 2013
Final pay confirmation for the on-cycle payroll for the period ending November 23, 2013 will occur November 27, 2013. For SHARP agencies, all employees’ payable time must be approved, by 6:00 PM on November 27, 2013 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 6:00 PM on November 27, 2013 in order to be reflected in the final paycheck created for the employee.

Regents’ Run A off-cycle payroll files for the period ending November 23, 2013 must be received by the Department of Administration by 4:00 PM on November 27, 2013.

Thursday, November 28, 2013
Thanksgiving Holiday

Friday, November 29, 2013
Thanksgiving Holiday

Attached is a calendar for the month of November 2013, which highlights key payroll processing activity for the month. The attached calendar is intended for use as a supplementary reference tool only; it does not contain the level of detail that is included in the narrative portion of this circular.

Please note the changes to the payroll processing schedule and adjust your schedules accordingly. If it becomes necessary to change any of the payroll processing dates identified above, notification of the change will be provided to all subscribers of the SHARP Infolist. SHARP users interested in subscribing to the Infolist, but who have not yet done so, can subscribe at http://www.da.ks.gov/sharp/infolist.htm.

SG:NTR:ccl

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