Kansas Department of Administration

12-P-021 2012 W-2 Production Report Schedule (Supersedes 11-p-023)

Posted on October 21, 2021 at 12:49 PM by Kansas Department of Administration

DATE: January 3, 2012
SUBJECT: 2012 W-2 Production Report Schedule

Sunni Zentner

(785) 296-7058



Nancy Ruoff

(Original Signature on File)


2012 W-2 Production Report Schedule

In an effort to reduce the time and effort required of Regents and SHARP agency personnel as well as Payroll Services staff at the end of the calendar year, the 2012 W-2 production reports will be produced throughout the calendar year. By producing the reports on a scheduled basis during the year, the work associated with identifying and correcting errors/address problems can be more evenly distributed. The following is a list of the dates the 2012 W-2 production reports are scheduled to be generated:

Friday, February 17, 2012
Friday, March 16, 2012
Friday, April 27, 2012
Friday, May 11, 2012
Friday, June 8, 2012
Friday, July 6, 2012
Friday, August 3, 2012
Friday, August 31, 2012
Friday, September 28, 2012
Friday, October 26, 2012
Friday, November 9, 2012
Wednesday, November 21, 2012
Wednesday, December 5, 2012
Monday, December 10, 2012
Monday, December 17, 2012
Friday, December 21, 2012
Thursday, December 27, 2012 - Tentative Final Load

Agencies should anticipate finding copies of the KTXPR55 and TAX910ER reports in their agency mailbox on the MVS on the first working day following the above listed scheduled dates. Errors appearing on TAX910ER for SHARP agencies will be monitored and corrected by the Office of General Services.  Regent's institutions are responsible for monitoring and correcting their own errors in a timely manner.  No action is required by the agency on the KTXPR55.  Once the W-2's for 2012 are complete, a final KTXPR55 report will be generated for each agency's information and review.

In addition, the Regent's institutions will receive the report TAX900 in their agency mailbox on the MVS. The TAX900 report should be thoroughly reviewed and any correcting transactions processed timely.  It will continue to be the Regent's responsibility to use the Management Reporting Interface file (MRI) to reconcile the year-to-date amounts in SHARP to the year-to-date amounts in their individual payroll systems.



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