12-P-011 Terminated/Retired Employee Self Service Access Changes
Posted on October 21, 2021 at 12:49 PM by Kansas Department of Administration
|DATE:||October 27, 2011|
|SUBJECT:||Terminated/Retired Employee Self Service Access Changes|
(Original Signature on File)
Request W-2 Reissue access in Employee Self Service has been extended for terminated and retired users.
Reissue requests for W-2 duplicates for the most recent 5 years will be available through Employee Self Service. Currently reissue requests for 2006-2010 are available through ESS. Reissue requests from 2002 up to the most recent five years (currently 2002-2005) must continue to be requested through Payroll Services. W-2 duplicates are no longer available for calendar years prior to 2002.
Agencies should inform employees upon their retirement/termination that they have the ability to request a duplicate W-2 themselves for 18 months after their termination effective date. ESS may be accessed through the Self Service Center website located at www.kansas.gov/employee by clicking the Employee Self Service hyperlink located on the right side of the page. The Self Service Center is available anytime except during daily routine systems maintenance from 6:00 p.m. to 7:00 p.m. CT and Sundays from 8:00 a.m. to 12:00 noon CT. A Desk Aid that explains the procedures for requesting a duplicate W-2 from ESS is attached and may be distributed to retiring/terminating employees. It is also available on the Self Service Center website. If the past employee does not remember their password at any time during this 18 month period, a 'Forgot Your Password Tutorial' is also available on the Self Service Center website. Other resources available on this website that may be of interest are 'Employee Self Service Center – Frequently Asked Questions' and 'Request W-2 Reissue FAQ's'.
The changes to SHARP ESS access have been completed and are effective immediately. Because the Request W-2 Reissue section is available to employees of both SHARP agencies and Regent's institutions, all retiring/terminating employees should be informed of the extended ESS access to request duplicate W-2s.