Kansas Department of Administration

1103 Definitions and Descriptions of Relevant Travel Terms

Posted on October 21, 2021 at 12:49 PM by Kansas Department of Administration


The following definitions and descriptions of relevant travel terms have been derived from state laws, regulations, and policy statements and are used throughout the policies, procedures, and related information presented here.

Air Terminal: The principal terminal in the general geographic area. (Reference: K.A.R. 1-16-8)

Border City Travel: Travel outside the borders of the State of Kansas with travel expense reimbursement made at in-state rates. The Director has designated all locations within 200 miles of the Kansas borders as border cities. (Reference: K.A.R. 1-16-18)

Domicile: The place an employee adopts as the employee's place of habitation and has the intention of returning to when absent.

Employee: A person employed by the State of Kansas and required to travel on official state business. This includes a person employed intermittently by or under an agency as an advisor or advisory committee member, irrespective of whether compensation is paid to such individual or the amount thereof. (Reference: K.A.R. 1-16-1b)

High-Cost or Special Designated High-Cost Geographic Area: An out-of-state city, town, or area, where subsistence expenses incurred are reimbursed at higher rates than normal rates due to higher subsistence costs associated with the city, town, or area. (Reference: K.A.R. 1-16-18a)

In-State Travel: Travel within the borders of the State of Kansas.

International Travel: Travel outside the fifty states and the District of Columbia.
Lodging Establishment: An establishment in the business of providing lodging to the general public.

Motor Vehicle: A passenger motor vehicle or a truck. A passenger motor vehicle is a motor vehicle designed primarily for carrying passengers and having a gross vehicle weight of not more than 12,000 pounds. A truck is a motor vehicle designed, used, or maintained, primarily for the transportation of property and having a gross vehicle weight of not more than 12,000 pounds. (Reference: K.S.A. 75-4601)

Official State Business: The pursuit of a goal, obligation, function, or duty imposed upon or performed on behalf of a state agency. (Reference: K.A.R. 1-17-1)

Official Station - Field Employee: The official station of a field employee is the city or town designated as the employee's official station by the administrative head of the agency. (Reference: K.A.R. 1-16-2)

Official Station - Office Employee: The official station of an employee assigned to an office is the city or town where the office is located. (Reference: K.A.R. 1-16-2)

Out-of-state Travel: Travel to the other forty-nine states and the District of Columbia.
Privately Owned or Operated Conveyances: Motor vehicles or other privately owned conveyances including, but not limited to, automobiles (passenger cars, station wagons, trucks, vans, etc.), airplanes, motorcycles, and other similar privately owned conveyances. This does not include conveyances offered publicly for temporary and occasional hire on a trip basis (e.g. rental cars, etc.). (Reference: K.S.A. 75-3203)

Secretary: The Secretary of the Department of Administration.
State-Owned or Leased Vehicles: Motor vehicles owned or directly leased by the state or its agencies and specifically excluding privately owned motor vehicles. (Reference: K.A.R. 1-17-1)

State-Owned or Operated Vehicles: All motor vehicles, including privately owned vehicles, authorized for use on official state business. (Reference: K.A.R. 1-17-1)
Subsistence Expense: All charges for meals and lodging, all fees and tips to waiters, hotel porters, bellhops, doormen, and maids. (Reference: K.S.A. 75-3207)

State-Owned or Operated Vehicles: All motor vehicles, including privately owned vehicles, authorized for use on official state business. (Reference: K.A.R. 1-17-1)

Subsistence Expense: All charges for meals and lodging, all fees and tips to waiters, hotel porters, bellhops, doormen, and maids. (Reference: K.S.A. 75-3207)





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