Kansas Department of Administration

11-P-015 Changes to the Payroll Processing Schedule for the Payroll Periods Ending December 11, 2010 and December 25, 2010

Posted on October 21, 2021 at 12:49 PM by Kansas Department of Administration

DATE: November 17, 2010
SUBJECT:

Changes to the Payroll Processing Schedule for the Payroll Periods Ending December 11, 2010 and December 25, 2010

EFFECTIVE DATE: Immediately
CONTACT:

Joyce Dickerson

(785) 296-3979

Joyce.Dickerson@da.ks.gov

APPROVAL:
SUMMARY:

Changes to the payroll processing schedule for the payroll periods ending December 11, 2010 and December 25, 2010 due to December 24, 2010 and December 31, 2010 being designated state holidays


As a result of Governor Parkinson declaring Friday, December 24, 2010 and Friday, December 31, 2010 as state holidays, the following changes have been made to the December payroll processing schedule for the payroll periods ending December 11, 2010 and December 25, 2010:

Friday, December 10, 2010
Payday for the payroll period ending November 27, 2010.

Monday, December 13, 2010
The Run 'C' off-cycle for the payroll period ending November 27, 2010 continues to be scheduled for December 13, 2010. The check issue date for the Run 'C' off-cycle will remain Thursday, December 16, 2010.

Tuesday, December 14, 2010
Paysheets for the on-cycle payroll for the period ending December 11, 2010 will be created as usual on Tuesday, December 14, 2010. All job actions (i.e. promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 p.m. on December 14, 2010 in order to be reflected on the paysheets for this period.

The first on-cycle preliminary pay calculation for the period ending December 11, 2010 will also occur December 14, 2010; therefore, for Time and Leave agencies, all employees’ time and leave data must be entered into SHARP and designated ‘OK to Process’ by 6:00 PM in order for a paycheck record to be created. For Time and Labor agencies, all employees’ reported time must be entered into SHARP by 3:30 PM. After Time Administration runs at 3:30 PM, payable time must be approved by 6:00 PM in order for a paycheck record to be created.

Wednesday, December 15, 2010
The second on-cycle preliminary pay calculation for the period ending December 11, 2010 will occur December 15, 2010.

Regents’ on-cycle payroll files for the period ending December 11, 2010 are due to the Department of Administration by 4:00 PM on December 15, 2010. (These files would normally be due Thursday, December 16, 2010.)

Thursday, December 16, 2010
The third on-cycle preliminary pay calculation for the period ending December 11, 2010 will occur December 16, 2010.

Friday, December 17, 2010
Final pay confirmation for the on-cycle payroll for the period ending December 11, 2010 will occur December 17, 2010. For Time and Leave agencies, all employees’ time and leave records must be ‘OK to Process’, and for Time and Labor agencies, all employees’ payable time must be approved, by 6:00 PM on December 17, 2010 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 6:00 PM on December 17, 2010 in order to be reflected in the final paycheck created for the employee. The check issue date for the on-cycle will be Thursday, December 23, 2010. (It would normally be Friday, December 24, 2010.)

Regents’ Run ‘A’ off-cycle payroll files for the period ending December 11, 2010 are due to the Department of Administration by 4:00 p.m. on December 17, 2010.

Sunday, December 19, 2010
The Regents’ on-cycle files for the period ending December 11, 2010 will be processed.

Monday, December 20, 2010
The Run ‘A’ off-cycle for the period ending December 11, 2010 will be processed December 20, 2010. SHARP agencies have until 6:00 p.m. on this date to enter supplemental and/or adjustment run controls for the Run ‘A’ off-cycle. Paychecks for the Run ‘A’ off-cycle will be dated Thursday, December 23, 2010.

Tuesday, December 21, 2010
Regents’ Run ‘B’ off-cycle payroll files for the period ending December 11, 2010 must be received by the Department of Administration by 4:00 pm. on December 21, 2010 in order to be processed on Wednesday, December 22, 2010.

Wednesday, December 22, 2010
The Run 'B' off-cycle for the payroll period ending December 11, 2010 continues to be scheduled for December 22, 2010. The check issue date for the Run 'B' off-cycle will remain Monday, December 27, 2010.

Thursday, December 23, 2010
Payday for the payroll period ending December 11, 2010. (It would normally be Friday, December 24, 2010)

Friday, December 24, 2010
Christmas Holiday

Monday, December 27, 2010
The Run 'C' off-cycle for the payroll period ending December 11, 2010 continues to be scheduled for December 27, 2010. The check issue date for the Run 'C' off-cycle will remain Thursday, December 30, 2010.

Interface agencies must have time and leave files for the period ending December 25, 2010 submitted to the Department of Administration for processing by 5:00 p.m. on December 27, 2010.

Paysheets for the on-cycle payroll for the period ending December 25, 2010 will be created on Monday, December 27, 2010. All job actions (i.e. promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 p.m. on December 27, 2010 in order to be reflected on the paysheets for this period. (Paysheets would normally be created on Tuesday, December 28, 2010.)

The first on-cycle preliminary pay calculation for the period ending December 25, 2010 will also occur December 27, 2010, rather than Tuesday, December 28, 2010; therefore, for Time and Leave agencies, all employees’ time and leave data must be entered into SHARP and designated ‘OK to Process’ by 6:00 PM in order for a paycheck record to be created. For Time and Labor agencies, all employees’ reported time must be entered into SHARP by 3:30 PM. After Time Administration runs at 3:30 PM, payable time must be approved by 6:00 PM in order for a paycheck record to be created.

Tuesday, December 28, 2010
The 2nd on-cycle preliminary pay calculation for the period ending December 25, 2010 will occur December 28, 2010.

Wednesday, December 29, 2010
The 3rd on-cycle preliminary pay calculation for the period ending December 25, 2010 will occur December 29, 2010.

Regents’ on-cycle payroll files for the period ending December 25, 2010 are due to the Department of Administration by 4:00 PM on December 29, 2010. (These files would normally be due Thursday, December 30, 2010.)

Thursday, December 30, 2010
Final pay confirmation for the on-cycle payroll for the period ending December 25, 2010 will occur December 30, 2010. For Time and Leave agencies, all employees’ time and leave records must be ‘OK to Process’, and for Time and Labor agencies, all employees’ payable time must be approved, by 6:00 PM on December 30, 2010 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 6:00 PM on December 30, 2010 in order to be reflected in the final paycheck created for the employee. The check issue date for the on-cycle will be Friday, January 7, 2011.

Friday, December 31, 2010
New Year’s Holiday

Attached is a revised calendar for the month of December 2010 that highlights these payroll processing schedule changes due to the December 24th Christmas holiday and December 31st New Year’s holiday. The informational circular for key payroll processing dates in December for calendar year end activities will be released at a later date. The attached calendar is intended for use as a supplementary reference tool only; it does not contain the level of detail that is included in the narrative portion of this informational circular.

Please note the changes to the payroll processing schedule and adjust your schedules accordingly. If it becomes necessary to change any of the processing dates identified above, notification of the change will be provided to all subscribers of the SHARP Infolist. SHARP users who are interested in subscribing to the Infolist, but have not yet done so, can subscribe at http://da.ks.gov/sharp/infolist.htm.

Attachment: Calendar pdf

KEO:NTR:ccl

 

 

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