Kansas Department of Administration

10-P-004 Key Payroll Processing Dates in November 2009 (Supersedes 09-P-007)

Posted on 10/21/2021 at 12:50 PM by Kansas Department of Administration

DATE: October 8, 2009
SUBJECT:

Key Payroll Processing Dates in November 2009

EFFECTIVE DATE: November 2009
CONTACT:

Joyce Dickerson

(785) 296-3979

Joyce.Dickerson@da.ks.gov

APPROVAL:
SUMMARY:

Payroll processing schedule changes due to the November 2009 holidays.


Wednesday, November 11, 2009 (Veterans' Day), Thursday, November 26, 2009 and Friday, November 27, 2009 (Thanksgiving Holiday) are designated holidays for state service in 2009.

Due to the holidays in November, variations have been made to the ‘normal’ payroll processing schedule. Agencies are asked to note the payroll processing schedule due dates, some of which are occurring on a different day of the week than normally scheduled.

Monday, November 2, 2009
The Run C off-cycle for the period ending October 17, 2009 will be processed November 2, 2009. SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run C off-cycle. Paychecks for the Run C off-cycle will be
dated November 5, 2009.

Time and leave interface agencies must have time and leave files for the period ending October 31, 2009 submitted to the Department of Administration for processing by 5:00 PM on November 2, 2009.

Tuesday, November 3, 2009
Paysheets for the on-cycle payroll for the period ending October 31, 2009 will be created on Tuesday, November 3, 2009. All job actions (i.e., promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 PM on November 3, 2009 in order to be reflected on the paysheets for this period.

The first on-cycle preliminary pay calculation for the period ending October 31, 2009 will also occur November 3, 2009; therefore, all time and leave data should be entered into SHARP and designated ‘OK to process’ by 6:00 PM.

Wednesday, November 4, 2009
The second on-cycle preliminary pay calculation for the period ending October 31, 2009 will occur November 4, 2009.

Thursday, November 5, 2009
The third on-cycle preliminary pay calculation for the period ending October 31, 2009 will occur November 5, 2009.
Regents’ on-cycle payroll files for the period ending October 31, 2009 are due to the Department of Administration by 6:00 AM on November 5, 2009.

Friday, November 6, 2009
Final pay confirmation for the on-cycle payroll for the period ending October 31, 2009 will occur November 6, 2009. All employees’ time and leave records must be ‘OK to Process’ by 6:00 PM on November 6, 2009 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 6:00 PM on November 6, 2009 in order to be reflected in the final paycheck created for the employee.

Regents’ Run A off-cycle payroll files for the period ending October 31, 2009 must be received by the Department of Administration by 5:00 PM on November 6, 2009.

Sunday, November 8, 2009
The Regents’ on-cycle files for the period ending October 31, 2009 will be processed.

Monday, November 9, 2009
The Run A off-cycle for the period ending October 31, 2009 will be processed November 9, 2009. Paychecks for the Run A off-cycle will be dated November 13, 2009.

Tuesday, November 10, 2009
Regents’ Run B off-cycle payroll files for the period ending October 31, 2009 must be received by the Department of Administration by 5:00 PM on November 10, 2009 in order to be processed on Thursday, November 12, 2009.

Wednesday, November 11, 2009
Veterans' Day Holiday

Thursday, November 12, 2009
The Run B off-cycle for the period ending October 31, 2009 will be processed November 12, 2009. SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run B off-cycle. Paychecks for the Run B off-cycle will be dated November 16, 2009.

Friday, November 13, 2009
Payday for the payroll period ending October 31, 2009.

Time and leave interface agencies must have time and leave files for the period ending November 14, 2009 submitted to the Department of Administration for processing by 5:00 PM on November 13, 2009. (These files would normally be due Monday, November 16, 2009.)

Regents’ Run C off-cycle payroll files for the period ending October 31, 2009 must be received by the Department of Administration by 5:00 PM on November 13, 2009.

Monday, November 16, 2009

Paysheets for the on-cycle payroll for the period ending November 14, 2009 will be created on Monday, November 16, 2009. All job actions (i.e., promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 PM on November 16, 2009 in order to be reflected on the paysheets for this period. (Paysheets would normally be created on Tuesday, November 17, 2009.)

The first on-cycle preliminary pay calculation for the period ending November 14, 2009 will also occur November 16, 2009, rather than Tuesday, November 17, 2009; therefore, all time and leave data should be entered into SHARP and designated ‘OK to process’ by 6:00 PM November 16, 2009. Please note that there will be only two SHARP on-cycle preliminary payroll calculations for the pay period ending November 14, 2009.

The Run C off-cycle for the period ending October 31, 2009 will be processed November 16, 2009. SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run C off-cycle. Paychecks for the Run C off-cycle will be dated November 19, 2009.

Tuesday, November 17, 2009
The second on-cycle preliminary pay calculation for the period ending November 14, 2009 will occur November 17, 2009.

Wednesday, November 18, 2009
Final pay confirmation for the on-cycle payroll for the period ending November 14, 2009 will occur November 18, 2009. (Final pay confirmation would normally occur Friday, November 20, 2009). All employees’ time and leave records must be ‘OK to Process’ by 6:00 PM on November 18, 2009 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 6:00 PM on November 18, 2009 in order to be reflected in the final paycheck created for the employee.

Regents’ on-cycle payroll files for the period ending November 14, 2009 are due to the Department of Administration by 6:00 AM on November 18, 2009. (These files would normally be due Friday, November 20, 2009.)

Thursday, November 19, 2009
The Regents’ on-cycle files for the period ending November 14, 2009 will be processed.

Regents’ Run A off-cycle payroll files for the period ending November 14, 2009 must be received by the Department of Administration by 5:00 PM on November 19, 2009. (These files would normally be due Friday, November 20, 2009.)

Friday, November 20, 2009
The Run A off-cycle for the period ending November 14, 2009 will be processed November 20, 2009. (This off-cycle would normally be scheduled for Monday, November 23, 2009.) Paychecks for the Run A off-cycle will be dated November 25, 2009.

Monday, November 23, 2009
Encumbrance transactions for the SHARP on-cycle payroll for the period ending November 14, 2009 will be posted to STARS during Monday night's STARS batch processing cycle. (This process would normally occur Tuesday, November 24, 2009.)

Tuesday, November 24, 2009
Regents’ Run B off-cycle payroll files for the period ending November 14, 2009 must be received by the Department of Administration by 5:00 PM on November 24, 2009.

Wednesday, November 25, 2009
Payday for the payroll period ending November 14, 2009. (It would normally be Friday, November 27, 2009)

The Run B off-cycle for the period ending November 14, 2009 will be processed November 25, 2009. SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run B off-cycle. Paychecks for the Run B off-cycle will be dated December 2, 2009. (Paychecks would normally be dated Monday, November 30, 2009.)

Regents’ Run C off-cycle payroll files for the period ending November 14, 2009 must be received by the Department of Administration by 5:00 PM on November 25, 2009. (These files would normally be due Friday, November 27, 2009.)

Thursday, November 26, 2009
Thanksgiving Holiday

Friday, November 27, 2009
Thanksgiving Holiday

Monday, November 30, 2009
The Run C off-cycle for the period ending November 14, 2009 will be processed November 30, 2009. Paychecks for the Run C off-cycle will be dated December 3, 2009.

Attached is a calendar for the month of November 2009, which highlights key payroll processing activity for the month. The attached calendar is intended for use as a supplementary reference tool only; it does not contain the level of detail that is included in the narrative portion of this circular.

Please note the changes to the payroll processing schedule and adjust your schedules accordingly. If it becomes necessary to change any of the payroll processing dates identified above, notification of the change will be provided to all subscribers of the SHARP Infolist. SHARP users interested in subscribing to the Infolist, but who have not yet done so, can subscribe at http://da.state.ks.us/sharp/infolist.htm .

KEO:NTR:ccl

Attachment pdf


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