Kansas Department of Administration

09-P-011 Changes to the Payroll Processing Schedule for the Payroll Periods Ending December 13, 2008 and December 27, 2008

Posted on 10/21/2021 at 12:50 PM by Kansas Department of Administration

DATE: November 21, 2008
SUBJECT: Changes to the Payroll Processing Schedule for the Payroll Periods Ending December 13, 2008 and December 27, 2008
EFFECTIVE DATE: Immediately
CONTACT: Joyce Dickerson (785) 296-3979 Joyce.Dickerson@da.ks.gov
APPROVAL:
SUMMARY:

Changes to the payroll processing schedule for the payroll periods ending December 13, 2008 and December 27, 2008 due to December 26, 2008 being designated a state holiday


As a result of Governor Sebelius declaring Friday, December 26, 2008 as an additional state holiday for 2008, the following changes have been made to the December payroll processing schedule for the payroll periods ending December 13, 2008 and December 27, 2008:

Friday, December 12, 2008
Payday for the payroll period ending November 29, 2008.

Time and leave interface agencies must have time and leave files for the period ending December 13, 2008 submitted to the Department of Administration for processing by 5:00 PM on December 12, 2008. (These files would normally be due Monday, December 15, 2008.)

Monday, December 15, 2008
The Run 'C' off-cycle for the payroll period ending November 29, 2008 continues to be scheduled for December 15, 2008. The check issue date for the Run 'C' off-cycle will remain Thursday, December 18, 2008.

Paysheets for the on-cycle payroll for the period ending December 13, 2008 will be created on Monday, December 15, 2008. All job actions (i.e. promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 p.m. on December 15, 2008 in order to be reflected on the paysheets for this period. (Paysheets would normally be created on Tuesday, December 16, 2008.)

The first on-cycle preliminary pay calculation for the period ending December 13, 2008 will also occur December 15, 2008, rather than Tuesday, December 16, 2008; therefore, all time and leave data should be entered into SHARP and designated ‘OK to Process’ by 6:00 p.m. December 15, 2008. Please note that there will only be two SHARP on-cycle preliminary payroll calculations for the pay period ending December 13, 2008.

Tuesday, December 16, 2008
The second on-cycle preliminary pay calculation for the period ending December 13, 2008 will occur December 16, 2008.

Wednesday, December 17, 2008
Final pay confirmation for the on-cycle payroll for the period ending December 13, 2008 will occur December 17, 2008. (Final pay confirmation would normally occur Friday, December 19, 2008).
All employees’ time and leave records must be ‘OK to Process’ by 6:00 PM on December 17, 2008 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 6:00 PM on December 17, 2008 in order to be reflected in the final paycheck created for the employee. The check issue date for the on-cycle will be Wednesday, December 24, 2008. (It would normally be Friday, December 26, 2008.)

Regents’ on-cycle payroll files for the period ending December 13, 2008 are due to the Department of Administration by 6:00 AM on December 17, 2008. (These files would normally be due Friday, December 19, 2008.)

Thursday, December 18, 2008
The Regents’ on-cycle files for the period ending December 13, 2008 will be processed. (These files would normally be processed on Saturday, December 20, 2008.)

Regents’ Run ‘A’ off-cycle payroll files for the period ending December 13, 2008 must be received by the Department of Administration by 5:00 pm. on December 18, 2008 in order to be processed on Friday, December 19, 2008. (These files would normally be due Friday, December 19, 2008.)

Friday, December 19, 2008
The Run ‘A’ off-cycle for the period ending December 13, 2008 will be processed December 19, 2008. (This off-cycle would normally be on Monday, December 22, 2008.) SHARP agencies have until 6:00 p.m. on this date to enter supplemental and/or adjustment run controls for the Run ‘A’ off-cycle. Paychecks for the Run ‘A’ off-cycle will be dated Wednesday, December 24, 2008, rather than Friday, December 26, 2008.

Tuesday, December 23, 2008
Regents’ Run ‘B’ off-cycle payroll files for the period ending December 13, 2008 must be received by the Department of Administration by 5:00 pm. on December 23, 2008 in order to be processed on Wednesday, December 24, 2008.

Wednesday, December 24, 2008
Payday for the payroll period ending December 13, 2008.
(It would normally be Friday, December 26, 2008)

The Run 'B' off-cycle for the payroll period ending December 13, 2008 continues to be scheduled for December 24, 2008. The check issue date for the Run 'B' off-cycle will be changed to Wednesday, December 31, 2008. (Checks would normally be dated Monday, December 29, 2008.)

Time and leave interface agencies must have time and leave files for the period ending December 27, 2008 submitted to the Department of Administration for processing by 5:00 PM on December 24, 2008. (The interface was originally scheduled on December 26, 2008.)

Thursday, December 25, 2008
Christmas Holiday

Friday, December 26, 2008
Christmas Holiday

Monday, December 29, 2008
Paysheets for the on-cycle payroll for the period ending December 27, 2008 will be created on Monday, December 29, 2008. All job actions (i.e. promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 p.m. on December 29, 2008 in order to be reflected on the paysheets for this period. (Paysheets would normally be created on Tuesday, December 30, 2008.)

The first on-cycle preliminary pay calculation for the period ending December 27, 2008 will also occur December 29, 2008, rather than Tuesday, December 30, 2008; therefore, all time and leave data should be entered into SHARP and designated ‘OK to Process’ by 6:00 p.m. December 29, 2008.

The Run 'C' off-cycle for the payroll period ending December 13, 2008 continues to be scheduled for December 29, 2008. The check issue date for the Run 'C' off-cycle will remain Friday, January 2, 2009.

Attached is a revised calendar for the month of December 2008 that highlights these payroll processing schedule changes due to the December 26th additional holiday. The informational circular for key payroll processing dates in December for calendar year end activities will be released at a later date. The attached calendar is intended for use as a supplementary reference tool only; it does not contain the level of detail that is included in the narrative portion of this informational circular.

Please note the changes to the payroll processing schedule and adjust your schedules accordingly. If it becomes necessary to change any of the processing dates identified above, notification of the change will be provided to all subscribers of the SHARP Infolist. SHARP users interested in subscribing to the Infolist, but who have not yet done so, can subscribe at http://da.ks.gov/sharp/infolist.htm.

 

Attachment: December 2008 calendar pdf

KEO:NTR:ccl

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