Kansas Department of Administration

08-P-032 Addition of Four New Earnings Codes due to KOSE Agreement

Posted on 10/21/2021 at 12:50 PM by Kansas Department of Administration

DATE: May 9, 2008
SUBJECT: Addition of Four New Earnings Codes due to KOSE Agreement
EFFECTIVE DATE: May 18, 2008
CONTACT:

Earl Brynds

(785) 296-5376

earl.brynds@da.ks.gov

APPROVAL:
SUMMARY: Addition of Four New Earnings Codes due to Memorandum of Agreement between the State of Kansas and KOSE

A new Memorandum of Agreement between the State of Kansas and the Kansas Organization of State Employees (KOSE) relating to the terms and conditions of employment for those employees represented by KOSE will be signed effective May 16, 2008. As a result of the agreement, the following earnings codes have been added to SHARP effective May 18, 2008 to address new pay and leave scenarios covered in the agreement:

Earnings Code

Description

Short Description
Effective Date
ST7 Standby Pay-KOSE StandbyPay May 18, 2008
S15 Shift 15-KOSE-$.50 Shift 15 May 18, 2008
KOE Leave-Union Business-Exempt LeaveUnion May 18, 2008
KOS Leave-Union Business LeaveUnion May 18, 2008

 

Earnings Code ST7 has been established to reflect the standby compensation rate of $ 2.00 per hour under the new agreement. Earnings Code S15 has been established to reflect the shift differential rate of $.50 per hour under the new agreement.

Per the agreement, Union representatives will be allowed time off with pay consistent with the operational needs of the employer for Union business such as state or area-wide committee meetings or state or International conventions, and training activities provided the employee provides reasonable notices to his or her supervisor of such absence. Time may be used in one hour increments. Earnings Code KOE has been established for time reporting for FLSA exempt employees and earnings code KOS has been established for time reporting for FLSA non-exempt employees. All leave for Union activities shall be reported on employee time sheets using the appropriate KOE or KOS earnings codes.

In accordance with the agreement, leave for Union activities shall not exceed 800 hours on a statewide basis per calendar year. The Division of Personnel Services will monitor the usage of KOE/KOS earnings to ensure the 800 hour limitation is not exceeded.

The earnings codes noted above apply only to employees in covered positions represented by KOSE. Detailed information about the newly signed KOSE memorandum of agreement as well as information regarding the PERB assigned units including job codes, class titles and the number of unit eligible employees in each is available on the Department of Administration’s Labor Relations website at: http://www.da.ks.gov/ps/subject/labor/laborrelations.htm . Agencies are responsible for ensuring that the appropriate earnings codes are reported for their employees.

The Division of Accounts and Reports, Payroll Systems Team, is responsible for adding these new earnings codes in the SHARP system. Regents’ institutions are responsible for implementing the new earnings codes in their payroll systems.

KEO:JJM:ewb


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