Kansas Department of Administration

05-P-009 Key Payroll Processing Dates in November 2004 (Supersedes 04-P-008)

Posted on 10/21/2021 at 12:50 PM by Kansas Department of Administration

DATE: October 27, 2004
SUBJECT: Key Payroll Processing Dates in November 2004
EFFECTIVE DATE: November 2004
CONTACT: Roger Basinger (785) 296-5387 Roger.Basinger@da.state.ks.us
APPROVAL:
SUMMARY: Payroll processing schedule changes due to the November 2004 holidays.

Thursday, November 11, 2004 (Veterans' Day), Thursday, November 25, 2004 and Friday, November 26, 2004 (Thanksgiving Holiday) are designated holidays for state service in 2004. Due to the holidays in November, variations have been made to the 'normal' payroll processing schedule. Agencies are asked to note the payroll processing schedule due dates, some of which are occurring on a different day of the week than normally scheduled.

Friday, November 5, 2004
Payday for the payroll period ending October 23, 2004.

Time and leave interface agencies must have time and leave files for the period ending November 6, 2004 submitted to the Department of Administration for processing by 5:00 PM on November 5, 2004 (these files would normally be due Monday, November 8, 2004).

Regents' Run C off-cycle payroll files for the period ending October 23, 2004 must be received by the Department of Administration by 5:00 PM on November 5, 2004.

Monday, November 8, 2004
Paysheets for the on-cycle payroll for the period ending November 6, 2004 will be created on Monday, November 8, 2004. All job actions (i.e., promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 PM on November 8, 2004 in order to be reflected on the paysheets for this period.

The first on-cycle preliminary pay calculation for the period ending November 6, 2004 will also occur November 8, 2004; therefore, all time and leave data should be entered into SHARP and designated 'OK to process' by 6:00 PM.

The Run C off-cycle for the period ending October 23, 2004 will be processed November 8, 2004. SHARP agencies have until 6:00 PM on this date to enter supplemental and /or adjustments run controls for the Run C off-cycle. Paychecks for the Run C off-cycle will be dated November 12, 2004.

Tuesday, November 9, 2004
The second on-cycle preliminary pay calculation for the period ending November 6, 2004 will occur November 9, 2004.

Wednesday, November 10, 2004
The third on-cycle preliminary pay calculation for the period ending November 6, 2004 will occur November 10, 2004.

Thursday, November 11, 2004
(Veterans' Day Holiday)

Friday, November 12, 2004
Regents' on-cycle payroll files for the period ending November 6, 2004 are due to the Department of Administration by 6:00 AM on November 12, 2004.

Final pay confirmation for the on-cycle payroll for the period ending November 6, 2004 will occur November 12, 2004. All employees' time and leave records must be 'OK to Process' by 6:00 PM on November 12, 2004 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 6:00 PM on November 12, 2004 in order to be reflected in the final paycheck created for the employee.

Regents' Run A off-cycle payroll files for the period ending November 6, 2004 must be received by the Department of Administration by 5:00 PM on November 12, 2004.

Monday, November 15, 2004
The Run A off-cycle for the period ending November 6, 2004 will be processed November 15, 2004. SHARP agencies have until 6:00 PM on this date to enter supplemental and /or adjustments run controls for the Run A off-cycle. Paychecks for the Run A off-cycle will be dated November 19, 2004.

Tuesday, November 16, 2004
Encumbrance transactions for the SHARP on-cycle payroll for the period ending November 6, 2004 will be posted to STARS during Tuesday night's STARS batch processing cycle.

Regents' Run B off-cycle payroll files for the period ending November 6, 2004 must be received by the Department of Administration by 5:00 PM on November 16, 2004 in order to be processed on Wednesday, November 17, 2004.

Wednesday, November 17, 2004
The Run B off-cycle for the period ending November 6, 2004 will be processed November 17, 2004. SHARP agencies have until 6:00 PM on this date to enter supplemental and /or adjustments run controls for the Run B off-cycle. Paychecks for the Run B off-cycle will be dated November 22, 2004.

Friday, November 19, 2004
Payday for the payroll period ending November 6, 2004.

Time and leave interface agencies must have time and leave files for the period ending November 20, 2004 submitted to the Department of Administration for processing by 5:00 PM on November 19, 2004 (these files would normally be due Monday, November 22, 2004).

Regents' Run C off-cycle payroll files for the period ending November 6, 2004 must be received by the Department of Administration by 5:00 PM on November 19, 2004.

Monday, November 22, 2004
Paysheets for the on-cycle payroll for the period ending November 22, 2004 will be created on Monday, November 22, 2004. All job actions (i.e., promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 PM on November 22, 2004 in order to be reflected on the paysheets for this period.

The Run C off-cycle for the period ending November 6, 2004 will be processed November 22, 2004. SHARP agencies have until 6:00 PM on this date to enter supplemental and /or adjustments run controls for the Run C off-cycle. Paychecks for the Run C off-cycle will be dated November 29, 2004.

The first on-cycle preliminary pay calculation for the period ending November 20, 2004 will also occur November 22, 2004; therefore, all time and leave data should be entered into SHARP and designated 'OK to process' by 6:00 PM. Please note that there will be only two SHARP on-cycle preliminary payroll calculations for the pay period ending November 20, 2004.

Tuesday, November 23, 2004
The second on-cycle preliminary pay calculation for the period ending November 20, 2004 will occur November 23, 2004.

Wednesday, November 24, 2004
Final pay confirmation for the on-cycle payroll for the period ending November 20, 2004 will occur November 24, 2004 (Final pay confirmation would normally occur Friday, November 26, 2004). All employees' time and leave records must be 'OK to Process' by 6:00 PM on November 24, 2004 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 6:00 PM on November 24, 2004 in order to be reflected in the final paycheck created for the employee.

Regents' on-cycle payroll files for the period ending November 20, 2004 are due to the Department of Administration by 6:00 AM on November 24, 2004.

Regents' Run A off-cycle payroll files for the period ending November 20, 2004 must be received by the Department of Administration by 5:00 PM on November 24, 2004.

Attached is a calendar for the month of November 2004, which highlights key payroll processing activity for the month. The attached calendar is intended for use as a supplementary reference tool only; it does not contain the level of detail that is included in the narrative portion of this circular.

Please note the changes to the payroll processing schedule and adjust your schedules accordingly. If it becomes necessary to change any of the payroll processing dates identified above, notification of the change will be provided to all subscribers of the SHARP Infolist. SHARP users interested in subscribing to the Infolist, but who have not yet done so, can subscribe at http://www.da.ks.gov/sharp/infolist.htm.

DB:JJM:rdb

Attachment: November calendar

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