Kansas Department of Administration

05-a-003 - Deletion of Sub-object Codes for Central Motor Pool (June 25, 2004)

Posted on 10/21/2021 at 12:49 PM by Kansas Department of Administration

INFORMATIONAL CIRCULAR NO. 05-A-003
DATE: June 25, 2004
SUBJECT: Deletion of Sub-object Codes for Central Motor Pool
EFFECTIVE DATE: July 1, 2004
A & R CONTACT: Mike Lovich (785) 296-2131 (mike.lovich@da.state.ks.us)
APPROVAL: Approved by Dale Brunton
SUMMARY: Deletion of expenditure and revenue sub-object codes used for central motor pool


As a result of the dissolution of the Department of Administration Central Motor Pool, the following sub-object codes are being closed effective July 1, 2004. Following are the expenditure sub-object codes being closed:

2541 Central Motor Pool Vehicle Operating Charge for In-State Travel: The basic vehicle operating cost which is limited to costs defined by federal cost reimbursement regulations. This is commonly known as the federal reimbursement rate on federal grant claims.
2542 Central Motor Pool Vehicle Operating Charge for Out-of-state Travel: The basic vehicle operating cost which is limited to costs defined by federal cost reimbursement regulations. This is commonly known as the federal reimbursement rate on federal grant claims.
2543 Central Motor Pool Vehicle Operating Charge for International Travel: The basic vehicle operating cost which is limited to costs defined by federal cost reimbursement regulations. This is commonly known as the federal reimbursement rate on federal grant claims.
2561 Central Motor Pool Capital Charge for In-State Travel: This includes capital acquisition and other costs which are not allowable under federal cost reimbursement regulations. These costs are not chargeable against federal funds and must be paid solely from state funds.
2562 Central Motor Pool Capital Charge for Out-of-State Travel: This includes capital acquisition and other costs which are not allowable under federal cost reimbursement regulations. These costs are not chargeable against federal funds and must be paid solely from state funds
2563 Central Motor Pool Capital Charge for International Travel: This includes capital acquisition and other costs which are not allowable under federal cost reimbursement regulations. These costs are not chargeable against federal funds and must be paid solely from state funds.

The following revenue sub-object codes are also being closed:

2094 Central Motor Pool Vehicle Operating Fees (Agency 173 only)
2096 2096 Central Motor Pool Capital Fees (Agency 173 only)

The above expenditure and revenue sub-object codes were established to capture the central motor pool Section II costs for the Statewide Cost Allocation Plan (SWCAP). Transactions currently being processed using the above codes should now utilize expenditure sub-object codes 2531, 2532, and 2533, State car expense for in-state, out-of-state, and international travel respectively. Revenue sub-object code 2099, other service charges, should be used in place of the closed revenue sub-object codes 2094 and 2096.

These revisions will be reflected in the Uniform Receipt Classification Revenue Sub-object Codes filing (PPM No. 6,002) and the Uniform Expenditure Classification of Expenditure Sub-object Codes filing (PPM No. 7,002) on the Division of Accounts and Reports web site http://www.da.ks.gov/ar/ppm/.

DB:pk


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