Kansas Department of Administration

04-P-006 New Earnings Code and Changes to Existing Earnings Code

Posted on October 21, 2021 at 12:50 PM by Kansas Department of Administration

DATE: September 23, 2003
SUBJECT: New Earnings Code and Changes to Existing Earnings Code
EFFECTIVE DATE: September 14, 2003
CONTACT: Carla Johnston
Kathy Ogle
(785) 296-2588
(785) 296-2290
APPROVAL: Approved by Dale Brunton
SUMMARY: New Earnings Code 'PRA' and Changes to 'CNT'

The following earnings code has been added in SHARP effective September 14, 2003:

Earns Code Description
PRA Pay Rate Adjustment

To better reflect its intended purpose and provide more accurate information for audit purposes, effective with the pay period beginning September 14, 2003, use of the 'CNT' (Contractual Pay) earnings code should be limited to only contractual payments to employees. The new 'PRA' earnings code should be used for processing all late step increases and other adjustments, both positive and negative, to the employee's rate of pay. Both 'CNT' and 'PRA' should be entered as flat dollar amounts calculated by the agency. 'CNT' should continue to be entered on either the Additional Pay Page (path: Compensate Employees/Maintain Payroll Date/Use/Additional Pay) or on the employee timesheet, as appropriate. 'PRA' should be entered on the timesheet (path: Administer Workforce/Time and Leave/Use/Employee). 

The Division of Accounts and Reports, Payroll Systems Team, is responsible for updating this earnings code in the SHARP system. Regents' Institutions are responsible for ensuring this code change is updated in their individual systems.


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