Kansas Department of Administration

03-P-039 SHARP Bi-Weekly Payroll Schedules for June-December 2003 (Supersedes 03-P-013)

Posted on October 21, 2021 at 12:50 PM by Kansas Department of Administration

DATE: May 9, 2003
SUBJECT: SHARP Bi-Weekly Payroll Schedules for June-December 2003
EFFECTIVE DATE: June 1, 2003
CONTACT: Roger Basinger (785) 296-5387 roger.basinger@da.state.ks.us
APPROVAL:
SUMMARY: SHARP On-cycle and Off-cycle Payroll Processing Schedules for June - December 2003

Attached are the SHARP bi-weekly on-cycle and off-cycle schedules for June through December 2003. The attached schedules provide important information regarding the critical payroll processing deadlines for each bi-weekly payroll period and the SHARP v8.0 conversion. Agency personnel responsible for payroll processing will need to ensure that all appropriate information is entered or submitted by the cutoff dates and times indicated on the attached schedules to ensure timely issuance of pay for their employees.

Please note the following changes to the June 2003 processing schedule due to the SHARP v8.0 conversion:

  1. SHARP paper agencies must have their timesheets for the pay period ending June 7, 2003 to the Division of Accounts and Reports, Payroll Services by 5:00 p.m. on June 5, 2003.
  2. SHARP interface users must have their interface files for the pay period ending June 7, 2003 to the Division of Accounts and Reports, Payroll Services by 5:00 p.m. on June 6, 2003.
  3. The first preliminary on-cycle payroll calculation for the pay period ending June 7, 2003 will occur on June 9, 2003.
  4. The second preliminary on-cycle payroll calculation for the pay period ending June 7, 2003 will occur on June 10, 2003.
  5. The final on-cycle payroll calculation and confirmation for the pay period ending June 7, 2003 will occur on June 11, 2003. Regent's on-cycle files for the pay period ending June 7, 2003 are due to the Division of Accounts and Reports, Payroll Services at 6:00 a.m. on June 11, 2003.
  6. The Regents' on-cycle for the pay period ending June 7, 2003 will be processed on Thursday, June 12, 2003.
  7. SHARP and Regents' Run A off-cycles for the pay period ending June 7, 2003 will be processed on Friday, June 13, 2003. Agencies are reminded that this is their last opportunity to enter adjustment transactions into SHARP v7.02 for fiscal year 2003. Any adjustments after this date will have to be processed in SHARP v8.0 and will have to be entered by Division of Accounts and Reports, Payroll Services staff. Since there will be no Run B off-cycle for the pay period ending June 7, 2003 and all Run C off-cycle adjustment transactions will have to be entered by Payroll Services staff, agencies are strongly encouraged to have all possible adjustment transactions entered into the Run A off-cycle.
  8. Conversion to SHARP v8.0 is scheduled for June 14-17, 2003. No payroll processing will occur on these dates. Access to SHARP will be unavailable during this conversion. Agency access to SHARP v8.0 will be available beginning at 7:00 a.m. on Wednesday, June 18.
  9. There will NOT BE a Run B off-cycle for the pay period ending June 7, 2003.
  10. SHARP and Regent's Run C off-cycles for the pay period ending June 7, 2003 will occur on June 23, 2003. This is the final off-cycle for fiscal year 2003. SHARP agencies will be allowed to enter supplemental requests, however, all adjustment transactions will have to be submitted on Form DA-180 and entered by the Division of Accounts and Reports, Payroll Services staff.
  11. The first preliminary on-cycle calculation processed in SHARP v8.0 will occur on June 24, 2003.

With the conversion to SHARP v8.0, all SHARP agencies will perform their own Time and Leave entry beginning with the pay period ending June 21, 2003. SHARP agencies should complete Time and Leave entry for their employees by the On-Line Users Cutoff date listed on the schedule. For the pay period ending June 21, 2003, the Time and Leave entry should be complete by 6:00 p.m. on June 24, 2003.

For the remainder of the year, SHARP off-cycle payrolls will generally be processed each Monday and every other Wednesday night and will include all activity entered into SHARP since the last off-cycle payroll. If a holiday occurs on a Monday or Wednesday, the off-cycle payroll will normally be rescheduled to occur on the following business day. Payroll payments resulting from the first off-cycle payroll period (Run A) will be issued with the same paycheck/direct deposit date as the on-cycle pay date for the payroll period. Payroll payments resulting from the remaining off-cycles (Runs B & C) will normally be dated three working days from the date of the date the off-cycle was processed. SHARP agencies have until 6:00 p.m. on Mondays and every other Wednesday to enter adjustments and/or supplemental data into SHARP for processing in that night's off-cycle payroll. Agencies are reminded that any adjustments to SHARP v7.02 paychecks/advices will have to be performed by the Division of Accounts and Reports, Payroll Services staff.

Off-cycle payrolls for Regents' institutions are also normally scheduled for each Monday and every other Wednesday night. Regents' institutions generally have until 5:00 p.m. on Fridays and every other Tuesday to submit off-cycle files. The Division of Accounts and Reports must approve all interface files for processing by 5:00 p.m. on the following Monday or every other Wednesday for the files to be processed in that night's off-cycle payroll. Regents' off-cycle payroll will be issued with the same check/advice date as the SHARP off-cycle processed on the same night.

DB:JJM:rdb

Attachment: SHARP bi-weekly on-cycle and off-cycle schedules for June through December 2003 (.pdf)  (Amended by 03-p-040) 

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