03-P-026 Deduction and Earnings Information (Updates 03-P-002)

Agencies are reminded that it is extremely important that the appropriate 'GTL' code be established in SHARP in General Deduction Data for new employees so that the proper contribution amount is calculated (Go, Compensate Employees, Maintain Payroll Data U.S., Use, General Deduction Data). Attached is a schedule listing the percentage rates for employee/employer retirement plan contributions, updated with the Death and Disability Insurance Contribution rates and 'GTL' codes.

Also, earnings codes 'NGS-National Guard Subsistence' and 'HOB-Holiday Comp-Bank-FLSA' will be inactivated effective with the pay period beginning December 8, 2002 and ending December 21, 2002, paid January 3, 2003. These earnings codes cannot be entered on timesheets for pay periods ending after December 7, 2002. Paychecks that contain an inactive code cannot be adjusted through the reversal/adjustment process, as payroll error messages will result. In these situations, the adjustment request should be submitted to Accounts & Reports, Payroll Section on a form DA-180, Paycheck Reversal/Supplemental/Adjustment.

The Division of Accounts and Reports, Payroll Services Team will make the necessary updates to the SHARP payroll system to effect these changes for all employees for whom SHARP calculates pay. Regent's institutions are responsible for ensuring that these changes are made in their respective systems prior to December 21, 2002.

Attachment (.pdf)