Kansas Department of Administration

03-P-016 Key Payroll Processing Dates in November 2002 (Supersedes 02-P-010)

Posted on 10/21/2021 at 12:50 PM by Kansas Department of Administration

DATE: October 4, 2002
SUBJECT: Key Payroll Processing Dates in November 2002
EFFECTIVE DATE: November 2002
CONTACT: Roger Basinger (785) 296-5387 roger.basinger@da.state.ks.us
APPROVAL:
SUMMARY: Payroll processing schedule changes due to the November 2002 holidays.

Monday, November 11, 2002 (Veterans Day), Thursday, November 28, 2002 and Friday, November 29, 2002 (Thanksgiving Holiday) are designated holidays for state service in 2002. Due to the holidays in November, variations have been made to the 'normal' payroll processing schedule. Agencies are asked to note the payroll processing schedule due dates, some of which are occurring on a different day of the week than normally scheduled. The schedule also reflects the extended hours of the on-line SHARP system to 6:00 p.m. Please note that the times for receiving interface files remains unchanged (either 5:00 p.m. or 6:00 a.m.).

Friday, November 8, 2002
Payday for the payroll period ending October 26, 2002.

Time and leave interface agencies must have time and leave files for the period ending November 9, 2002 submitted to the Department of Administration for processing by 5:00 PM on November 8, 2002 (these files would normally be due Monday).

Paper agencies time and leave documents for the pay period ending November 9, 2002 are due to Payroll Services by 5:00 PM on November 8, 2002.

Regents' Run C off-cycle payroll files for the period ending October 26, 2002 must be received by the Department of Administration by 5:00 PM on November 8, 2002.

Monday, November 11, 2002
(Veterans Day Holiday)

Tuesday, November 12, 2002
Paysheets for the on-cycle payroll for the period ending November 9, 2002 will be created on Tuesday, November 12, 2002. All job actions (i.e., promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 PM on November 12, 2002 in order to be reflected on the paysheets for this period.

The first on-cycle preliminary pay calculation for the period ending November 9, 2002 will also occur November 12, 2002; therefore, all time and leave data should be entered into SHARP and designated 'OK to process' by 6:00 PM.

The Run C off-cycle for the period ending October 26, 2002 will be processed November 12, 2002. SHARP agencies have until 6:00 PM on this date to enter supplemental and /or adjustments run controls for the Run C off-cycle. Paychecks for the Run C off-cycle will be dated November 15, 2002.

Wednesday, November 13, 2002
The second on-cycle preliminary pay calculation for the period ending November 9, 2002 will occur November 13, 2002.

Thursday, November 14, 2002
The third on-cycle preliminary pay calculation for the period ending November 9, 2002 will occur November 14, 2002.

Friday, November 15, 2002
Regents' on-cycle payroll files for the period ending November 9, 2002 are due to the Department of Administration by 6:00 AM on November 15, 2002.

Final pay confirmation for the on-cycle payroll for the period ending November 9, 2002 will occur November 15, 2002. All employees' time and leave records must be 'OK to Process' by 6:00 PM on November 15, 2002 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 6:00 PM on November 15, 2002 in order to be reflected in the final paycheck created for the employee.

Regents' Run A off-cycle payroll files for the period ending November 9, 2002 must be received by the Department of Administration by 5:00 PM on November 15, 2002.

Monday, November 18, 2002
The Run A off-cycle for the period ending November 9, 2002 will be processed November 18, 2002. SHARP agencies have until 6:00 PM on this date to enter supplemental and /or adjustments run controls for the Run A off-cycle. Paychecks for the Run A off-cycle will be dated November 22, 2002.

Tuesday, November 19, 2002
Encumbrance transactions for the SHARP on-cycle payroll for the period ending November 9, 2002 will be posted to STARS during Tuesday night's STARS batch processing cycle.

Regents' Run B off-cycle payroll files for the period ending November 9, 2002 must be received by the Department of Administration by 5:00 PM on November 19, 2002 in order to be processed on Wednesday, November 20, 2002.

Wednesday, November 20, 2002
The Run B off-cycle for the period ending November 9, 2002 will be processed November 20, 2002. SHARP agencies have until 6:00 PM on this date to enter supplemental and /or adjustments run controls for the Run B off-cycle. Paychecks for the Run B off-cycle will be dated November 25, 2002.

Friday, November 22, 2002
Payday for the payroll period ending November 9, 2002.

Time and leave interface agencies must have time and leave files for the period ending November 23, 2002 submitted to the Department of Administration for processing by 5:00 PM on November 22, 2002 (these files would normally be due Monday).

Paper agencies time and leave documents for the pay period ending November 23, 2002 are due to Payroll Services by 5:00 PM on November 22, 2002.

Regents' Run C off-cycle payroll files for the period ending November 9, 2002 must be received by the Department of Administration by 5:00 PM on November 22, 2002.

Monday, November 25, 2002
The Run C off-cycle for the period ending November 9, 2002 will be processed November 25, 2002. SHARP agencies have until 6:00 PM on this date to enter supplemental and /or adjustments run controls for the Run C off-cycle. Paychecks for the Run C off-cycle will be dated December 2, 2002.

The first on-cycle preliminary pay calculation for the period ending November 23, 2002 will also occur November 25, 2002; therefore, all time and leave data should be entered into SHARP and designated 'OK to process' by 6:00 PM. Please note that there will be only two SHARP on-cycle preliminary payroll calculations for the pay period ending November 23, 2002.

Tuesday, November 26, 2002
The second on-cycle preliminary pay calculation for the period ending November 23, 2002 will occur November 26, 2002.

Wednesday, November 27, 2002
Final pay confirmation for the on-cycle payroll for the period ending November 23, 2002 will occur November 27, 2002 (Final pay confirmation would normally occur Friday)
. All employees' time and leave records must be 'OK to Process' by 6:00 PM on November 27, 2002 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 6:00 PM on November 27, 2002 in order to be reflected in the final paycheck created for the employee.

Regents' on-cycle payroll files for the period ending November 23, 2002 are due to the Department of Administration by 6:00 AM on November 27, 2002.

Regents' Run A off-cycle payroll files for the period ending November 23, 2002 must be received by the Department of Administration by 5:00 PM on November 27, 2002.

Attached is a calendar for the month of November 2002, which highlights key payroll processing activity for the month. The attached calendar is intended for use as a supplementary reference tool only; it does not contain the level of detail that is included in the narrative portion of this circular.

Please note the changes to the payroll processing schedule and adjust your schedules accordingly. If it becomes necessary to change any of the payroll processing dates identified above, notification of the change will be provided to all state agencies via the SHARP on-line message panel and the SHARP web site (http://www.da.ks.gov/sharp/). If you are not a subscriber to the SHARP Infolist, on-line users should review the SHARP message panel or web site daily to determine if new messages have been added. Paper-users will be notified of any changes to these dates via telephone. To subscribe to the Infolist and receive notification of messages posted to the SHARP message panel, go to: http://www.da.ks.gov/sharp/infolist.htm.

DB:JJM:rdb

Attachment: Payroll Processing Calendar - November 2002 (.pdf)

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