Kansas Department of Administration

02-P-026 Changes to December 2001 Payroll Processing Schedule (Supersedes 02-P-017)

Posted on 10/21/2021 at 12:50 PM by Kansas Department of Administration

DATE: December 11, 2001
SUBJECT: Changes to December 2001 Payroll Processing Schedule
EFFECTIVE DATE: Immediately
CONTACT: Roger Basinger (785) 296-5387 (Roger.Basinger@da.state.ks.us)
APPROVAL: Approved by Dale Brunton
SUMMARY: Changes to December 2001 payroll processing schedule due to December 24, 2001 being designated as a state holiday.

As a result of Governor Graves declaring Monday, December 24, 2001 as an additional state holiday for 2001, the following changes have been made to the December payroll processing schedule:

Wednesday, December 19, 2001

The Run 'B' off-cycle for the payroll period ending December 8, 2001 continues to be scheduled for December 19, 2001. The check issue date for the Run 'B' off-cycle will be moved from Monday, December 24, 2001 to Wednesday, December 26, 2001.

Thursday, December 20, 2001

Regents Run 'C' off-cycle files for the payroll period ending December 8, 2001 are due to the Department of Administration by 5:00 p.m.

Monday, December 24, 2001

The Run 'C' off-cycle for the payroll period ending December 8, 2001 continues to be scheduled for December 24, 2001. The check issue date for the Run 'C' off-cycle continues to be Friday, December 28, 2001. Agencies are reminded that this is the last off-cycle for 2001 paycheck adjustments and reversals. Adjustments processed in the December 24, 2001 Run 'C' off-cycle will be reflected on the employee's 2001 Form W-2.

Please note that although Monday, December 24, 2001 is a state holiday, the SHARP system will be operational and on-line agencies will have access to SHARP until 5:00 p.m.

Wednesday, December 26, 2001

Paysheets for the payroll period ending December 22, 2001 will be created on Wednesday, December 26, 2001 rather than Monday, December 24, 2001. This delay will continue to allow agencies one working day after the end of the pay period to enter job actions effective for the payroll period ending December 22, 2001 and to have the job changes reflected on the paysheets.

The first preliminary payroll calculation for the payroll period ending December 22, 2001 is scheduled for Wednesday, December 26, 2001. Please note that there will only be two preliminary payroll calculations for the payroll period ending December 22, 2001.

Thursday, December 27, 2001

The second preliminary payroll calculation for the payroll period ending December 22, 2001 is scheduled for Thursday, December 27, 2001.

Friday, December 28, 2001

The final payroll calculation and confirm for the payroll period ending December 22, 2001 is scheduled for Friday, December 28, 2001. Regent's on-cycle files for the payroll period ending December 22, 2001 are due to the Department of Administration by 6:00 a.m. on Friday, December 28, 2001.

Attached is a revised calendar for the month of December 2001 that highlights the key payroll processing activity. This calendar does not provide the same level of detail as that provided in this informational circular or in the SHARP bi-weekly payroll schedules issued under Informational Circular No. 02-P-012 dated October 1, 2001. The attached calendar is intended for use as a supplementary reference tool to this informational circular.

Please make sure to note the above payroll processing dates and adjust your schedules accordingly. If, in order to ensure timely issuance of payroll, it becomes necessary to change any of the processing dates identified above, notification of change will be provided to all state agencies via the SHARP on-line message panel and the SHARP web site (http://www.da.ks.gov/sharp/). On-line agencies should be reviewing the SHARP message panel on a daily basis to determine if new messages have been added. Paper-user agencies will be notified of any changes to these dates via telephone.

DB:JJM:rdb

Attachment: December Calendar (.pdf)

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