Kansas Department of Administration

01-a-007 - Business Travel Card Program (August 28, 2000)

Posted on 10/21/2021 at 12:49 PM by Kansas Department of Administration

INFORMATIONAL CIRCULAR NO. 01-A-007
DATE: August 28, 2000
SUBJECT: Business Travel Card Program
EFFECTIVE DATE: Immediately
A & R CONTACT: Nickie Roberts (785) 296-7917 (nickie.roberts@state.ks.us)
Tim Hund (785) 368-6347 (tim.hund@state.ks.us)
APPROVAL: Approved by Dale Brunton
SUMMARY: Business Travel Accounts


Use of Business Travel Accounts
  • As stated in Informational Circular No. 00-A-020, Business Travel Accounts (BTAs) are restricted to the purchase of transportation tickets when purchased from the State Travel Center for official travel.

  • BTAs may not be used for the purchase of transportation tickets from Internet vendors.

  • Please distribute this information to all appropriate individuals in your organization who may have access to the BTA number.

Payment Information 

  • Please use the following vendor number when paying UMB Bank's monthly BTA billing(s):

    - The vendor number for UMB Bank per the STARS vendor file

    - Vendor suffix "06" for all BTA billings

  • Agencies are strongly encouraged to use the ACH payment option. Please note that if your agency uses the ACH payment option, it is important that only one control account be paid per voucher. In other words, if your agency receives multiple monthly billings from UMB Bank, it is important that billings not be combined on one payment voucher.
  • To ensure correct application of electronic payments by UMB Bank, remittance information must be included in the first STARS funding line in the "invoice" field. The format for the invoice field should be:

    BTA 12345678

    "12345678" represents the last 8 digits of your agency's VISA BTA number to which the payment is to be posted.

Questions

Please refer to the Business Travel Card website (http://www.da.ks.gov/ar/genacct/audit/BTC.htm) for answers to commonly asked questions about BTAs. Also, feel free to contact our staff if you have additional questions.

DB:th

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