Employee Temperature Screenings for State Building Access

Memorandum

Date: April 20, 2020
To: State of Kansas Employees
From: Secretary DeAngela Burns-Wallace, Secretary of Administration 
S
ubject: COVID-19 temperature screening procedures

Dear State Employees,

I wanted to take this opportunity to express my sincere gratitude to you for the dedication you have shown during this unprecedented time of crisis for our state, our nation and the world. Protecting the health and safety of state employees is one of my biggest priorities.

Many of you will need to access your physical workspace in one of the buildings in the Capitol Complex in the coming weeks. To ensure that state employees are doing their part to mitigate the spread of COVID-19, the Department of Administration and the Kansas Highway Patrol will be setting up temperature screening stations at the Curtis and Landon State Office Buildings, starting Tuesday, April 21st.

Before reporting to their workstations, employees working in any of the buildings in the Capitol Complex (Curtis, Docking, Landon and Eisenhower State Office Buildings) will first need to visit one of these screening stations to have their temperature taken. For offices not located in the Capitol Complex area, Agencies will notify you of any additional screening procedures. CDC and KDHE guidelines recommend these measures as a way of limiting exposure to illness.

Drive up Temperature Screening Station:

A drive-up temperature screening station will be located on the garden level access alley located between the Curtis Parking Garage and the Curtis State Office Building.

Attached to this email is a map that shows a diagram of how traffic will flow for this drive-up screen station. As noted on the map, employees will drive north on Jackson and turn into the access alley between 10th and 11th street. The alley will be only be one way traffic, west to east. Once the temperature screening is completed, you will exit the alley and turn right onto Kansas, heading south.

Kansas Highway Patrol will assist with directing traffic, but traffic cones and road signs will also be posted to reduce any confusion.

Walk up Temperature Screening Stations: 

Walk up temperature screening stations will be located inside of the Curtis and Landon State Officestations Buildings. There will be two screening stations inside the Curtis Building. One will be at the south entrance to the building from the Curtis Parking Garage and another in the main lobby. The screening station in the Landon building will be inside the north entrance by the security station. Employees working in either of these two buildings are asked to use the walk up screening stations in order to reduce traffic at the drive up screening station. Click here for map of screening stations locations or click image of map located to the right to enlarge.

Temperature screenings will take place between 7:00 a.m. and 10:00 a.m. every week day. To help make the process run smoothly, multiple lines will be set up for temperature screening, and there will be measures in place to ensure proper social distancing at the walk-up station.

After you have been temperature-screened, you will be provided with something to identify that they have successfully completed the screening process for every new day that you come into the office. This will allow everyone to know on- sight that you have had your temperature taken.

Please do not skip the screening process because you are worried about being late. These measures are to ensure everyone’s safety and will be critical to our operations in the next few weeks, agencies have been instructed to allow employees extra time before being required to be at their workstations. In addition, because this is a mandatory process, you will begin recording your time as soon as you arrive at the screening location.

For those of you who report to work outside of these hours, you will not be required to go through the screening process. However, if you are exhibiting symptoms associated with COVID-19, please do not report to work. That directive remains in place and failure to follow it could endanger your coworkers and the public, and could possibly subject you to disciplinary action if you willfully violate it.

The Department of Administration appreciates your patience and flexibility while we put these processes in place. These precautions will require teamwork across all of our agencies.

If you have questions about these policies, or any plans related to the Covid-19 crisis, please reach out to your supervisor.

Thank you!