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Job Title: Administrative Assistant      (to directly link to this job posting, copy this link)   
Req. No:191903
Agency:Topeka Correctional Facility
Posting Type:External
Applications accepted through:Feb 15, 2019
Job Description:

Previous applicants do not need to apply again to be considered.


The Topeka Correctional Facility (TCF) is seeking highly qualified applicants for the position of Administrative Assistant.  The employee provides support and assistance to the records office staff and the Classification Administrator. 

Salary: $25,688.00 - $29,744.00 depending on qualifications. Unclassified (At-Will), Full-Time, Nonexempt, Benefits Eligible

Responsible for updating payroll verification information, requesting pay adjustments, and running monthly reports to ensure accuracy in inmate pay.  Checks move sheets, job bank sheets, and count sheets for inmate job changes. Performs admissions data entry and keeps FPER records updated. Works with admissions staff on intakes, prepares admissions paperwork, and enters the information into OMIS. Updates necessary forms and maintains supply for the office, as well as assisting other records staff as needed.

Minimum Requirements Required:

Six months of experience in general office, clerical, or administrative support work. Education may be substituted for experience as determined relevant by the agency.  Job knowledge at an advanced level in office/clerical support is a plus.

Must have a current, valid Driver's License.

How to Apply:
The application process has 4 REQUIRED STEPS.
STEP 1: Register by completing the online Personal Data Form at
(Skip this step if you already have an Applicant ID number.)
STEP 2: Complete the official State of Kansas application form at
STEP 3: Submit your online application to the specific agency designated on this job announcement.
STEP 4: Submit additional required documents to the specific recruiter designated on this job announcement.

A Tax Clearance Certificate is required for all applicants. Obtain your certificate by following the instructions at

Include your name and job requisition number 191903 on all correspondence when submitting documents to the designated recruiter.

NOTE: Submission of an application alone IS NOT a complete application packet. This position requires the completion of additional forms and/or supplemental materials as described below. Please carefully review the complete job announcement and the "How to Apply" instructions. Failure to provide the required information and/or materials will result in you not being considered for employment.

Required Documents:

  • State of Kansas application completed online, mailed, or faxed
  • Cover letter
  • Resume
  • Kansas Tax Clearance Certificate
  • Veterans Preference documentation (DD-214 or equivalent as appropriate).

Recruiter Contact Information:
Name: Michelle Phipps
Phone: 785-559-5109
FAX: 785-559-5112
Agency Information:
Topeka Correctional Facility
815 SE Rice Rd.
Topeka, KS 66607

To apply go to  Applications and resumes may be submitted to the Topeka Correctional Facility, Human Resource Office, 815 SE Rice Rd, Topeka, KS 66607, online, or faxed to 785-559-5112.

What to Expect Next:  Once your complete application package (including all required documents) is received, we will conduct an evaluation of your qualifications and determine your ranking.  Based on your ranking or numerical score, you may be referred to the hiring manager for further consideration and possible interview. Once that review is completed you will be contacted for an interview or notified that you were not selected for an interview.

Reasonable Accommodation Policy Statement:  State agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Veterans Preference’ Eligible (VPE):  Formal military personnel that have been verified as “veteran” under K.S.A. 73-201 will receive an interview if they meet the minimum requirements of the class. The veterans’ preference laws do not guarantee the veteran a job.  Positions are filled as determine by the hiring manager as being the best qualified.

How to Apply for Veteran's Preference
Applicants claiming veterans' preference for the first time must complete:

  • The Veteran Preference field on the Personal Information Registration form
  • Submit a complete, legible copy of their discharge document (DD 214), showing enlisted and discharge dates, type of discharge, medals received, etc.

Please mail the copy of your DD 214 to:
Kansas Department of Administration
Division of Personnel Services
900 SW Jackson, Room 401-N
Landon State Office Building
Topeka, Kansas 66612
or fax to (785) 291-3715

Class/Uncl: U    Full/Part Time: F    Grade 001    Hiring Rate: $0.00    Pay Frequency: Hourly   

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