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Job Title: Administrative Assistant      (to directly link to this job posting, copy this link)   
Req. No:191747
Agency:Department of Corrections
Posting Type:External
Applications accepted through:Jan 21, 2019
Job Description:

Receives, screens, and refers telephone calls and office visitors and offenders as appropriate.  Ensures callers are not misinformed or misdirected.  Conducts all transactions with visitors and offenders in a courteous and professional manner.  Responds to routine requests for information from the public, DOC Central Office, the courts, and law enforcement agencies.  Processes and distributes all incoming and outgoing mail and faxes. 

Processes requests for repairs of office equipment, maintains inventories, oversees mail processing, and arrangement for equipment installation.  Orders and maintains adequate office supplies for the Kansas City Parole Office.  Analyzes office practices and procedures and implements routine modifications.  Becomes trained in the Smart system to be used in the processing of requisitions.

Records and processes warrants for the Kansas City Parole Office.  Process voucher requests inputting them into the SMART system. 

Responsible for overseeing that master files are maintained, keeping a log of files transferred throughout the state and files sent to the repository from the Kansas City Parole Office.  Responsible for preparing closed/maxed offender files for imaging for the Kansas City Parole Office.  Maintain working knowledge of the computer system and office equipment.  Assists other staff when necessary in instructions and/or use of office equipment.  Other projects and tasks as assigned.

Minimum Competencies:  Six months of experience in general office, clerical or administrative support work.  Education may be substituted for experience as determined relevant by the agency.

Preferred Criteria:  Ability to maintain confidentiality.  Must pass extensive background investigation with no previous felony or misdemeanor convictions-regardless of length of time since conviction.  High school diploma or GED.  Typing speed of 40 WPM, skill and aptitude with a 10 key calculator.  Working knowledge of various computer database applications. 

Performance Standards:  This position exists to act as the primary administrative support to the overall function of the Kansas City Parole Office.

How to Apply:  The application process has 4 REQUIRED STEPS

STEP 1: Register by completing the online Personal Data Form at (Skip this step if you already have an Applicant ID number.)

STEP 2: Complete the official State of Kansas application form at

STEP 3: Submit your online application to Corrections Dept. of – Central Office

STEP 4: Email additional required documents: Cover Letter, Resume and Tax Clearance Certificate to include the job requisition number and your last name in the subject line.

KANSAS TAX CLEARANCE CERTIFICATE REQUIRED: Each applicant applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website at  A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws.A Tax Clearance expires every 90 days.  All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency.  This is in accordance with Executive Order 2004-03.  If you need assistance with the tax clearance, please contact 785-296-3199.

Veterans Preference’ Eligible (VPE):  Former military personnel or their spouse that have been verified as a "veteran" under K.S.A. 73-201 will receive an interview if they meet the competency factors of the position, including any preferred selection criteria established in accordance with K.A.R. 1-6-3.  The veterans' preference laws do not guarantee the veteran a job.  Positions are filled with the best qualified candidate as determined by the hiring manager.  See for additional Veterans' Preference Information.

Contact Information:

Name:  Ann Duffy                                                Phone: 785-296-3412

Email:                                  Fax: 785-296-0744

How You Will Be Evaluated:  Your application will be considered incomplete and you may be found ineligible if you fail to submit all required documentation.  Your application will be reviewed to ensure you meet the minimum and any necessary special requirements.  Next, your application will be evaluated and rated based on preferred selection criteria and competencies for the position.

The Kansas Department of Corrections is an Equal Opportunity Employer

Join the KDOC Team

Class/Uncl: U    Full/Part Time: F    Grade 001    Hiring Rate: $0.00    Pay Frequency: Hourly   

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