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Job Title: Administrative Specialist      (to directly link to this job posting, copy this link)   
Req. No:191245
Agency:Kansas Human Rights Commission
Posting Type:External
Applications accepted through:Nov 27, 2018
Job Description:

Administrative Specialist
Receptionist-Data Entry (Docketing) Clerk

Job Duties will include, but are not limited to, the following:

This position serves as the receptionist in the agency’s Topeka office, answering a two-line phone and assisting the public.  Refers callers and messages to appropriate staff, primarily the Intake Unit or individual Investigators.  Correctly answers questions and provides basic information to people who feel they have been discriminated against and who may have a basis to file a complaint with this agency. Accurately and efficiently enters data into a database to generate various letters and forms in Word or PDF format.  Data entry is complex in that incumbent must select appropriate items in the correct order and combination to successfully enter the complaint and generate the required letter(s)/form(s).  Makes file folders for complaints.  Makes/scans copies of documents and files and uploads them into the database. Receives, sorts, and forwards mail to appropriate staff. Coordinates large mailings. Responds to certain Respondent extension requests.  Serves as a back up to the Office Manager for payroll processing and paying bills.  Other duties as assigned.   Interactions with the public and staff must be performed in a cheerful and professional manner.

If you would like a complete Position Description, please contact the Ashley Ruddy at


• Two years of experience in general office, clerical and administrative support work.  Education may be substituted for experience as determined relevant by the agency.
• Provides excellent customer service.
• Must possess attention to detail and ability to focus on the task at hand.
• Ability to communicate effectively orally and in writing, including proofreading and editing.
• Ability to understand and follow verbal and written instructions.
• Proficiency in word processing and e-mail software, specifically Microsoft Office Word, Outlook, Excel, PowerPoint, Publisher and also Adobe PDF or similar.
• Ability to learn, navigate and accurately enter data in the EEOC’s IMS database; possess computer skills and problem-solving abilities to enable correct and efficient data-  entry in the IMS database.
• Ability to recognize and fix errors without direction.
• Ability to work with others in a calm and professional manner.
• Ability to meet deadlines and multi-task with multiple work assignments and deadlines.
•  Prefer bi-lingual speaking, writing, and reading ability in Spanish.

Pay Rate:  $14.30/hr.  This is a full-time unclassified position with benefits.

The application process has 2 STEPS.

STEP 1:  Register by completing the online Personal Data Form.   (Skip this step if you already have an Applicant ID number.)

STEP 2:  Send hard copies or e-mail required documents to Ashley Ruddy, Office Manager, Kansas Human Rights Commission, 900 S.W. Jackson, Suite 568S, Topeka, Kansas 66612. Include the job requisition number and your last name in the subject line.

State of Kansas Application Form (Send a hard copy or e-mail to Ashley Ruddy as the KHRC does not accept the on-line applications.)
• Resume
• Letter of Interest
Kansas Tax Clearance Certificate

KANSAS TAX CLEARANCE CERTIFICATE REQUIRED: Each applicant applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website at  A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency.  This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199.

Veterans Preference’ Eligible (VPE):
Former military personnel or their spouse that have been verified as a “veteran” under K.S.A. 73-201 will receive an interview if they meet the minimum qualifications and competency factors of the position. The veterans’ preference laws do not guarantee the veteran a job.  Positions are filled with the best qualified candidate as determine by the hiring manager.  Additional VPE information can be found here.

Recruiter Contact:
Name:  Ashley Ruddy   
Phone: (785) 296-3206
Fax: (785)296-0589

Individuals with disabilities are encouraged to contact the agency recruiter if reasonable accommodations are needed for any part of the application or hiring process.

The Kansas Human Rights Commission is an Equal Opportunity Employer.

Class/Uncl: U    Full/Part Time: F    Grade 001    Hiring Rate: $0.00    Pay Frequency: Hourly   

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