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Job Title: Administrative Assistant - Classification and Records      (to directly link to this job posting, copy this link)   
Req. No:191026
Agency:Larned Corr Mental Hlth Fclty
Posting Type:External
Applications accepted through:Oct 22, 2018
Job Description:

The Larned Correctional Mental Health Facility currently has an Unclassified Administrative Assistant position open in Classification and Records. This position provides clerical support to the Classification and Records area as well as administrative relief for filing, report generation, and statistical tracking. This position has a work schedule of Monday - Friday; 7:30 a.m. to 4:00 p.m.

Primary Duties Include:

Creates and distributes Transfer Movement Memo. Sends National Crime Information Center requests for all condition violators to Central Control as needed. Enters offender data into Offender Management and Information System such as religious preferences and emergency notification information.

Logs and files offender ID cards, birth certificates, social security cards, etc. Completes and monitors the processing of these ID cards as well. Logs job changes in Records database, prints and distributes hazardous material acknowledgment sheet as needed.

Processes incoming visitation applications, including monitoring, entering approvals in the website, sending denial letters, and printing updated visitation lists. Also verifies the visitation lists of transferred offenders for accuracy before printing and distributing the visitation list.

Images offender files and offender filing using a scanner to electronically file hard copy records. Files in offender files and other files as required. Creates a Release Calendar for all offenders releasing in the current and following month in a timely manner. Updates as needed and distributes as directed. Processes and images offender consent forms, DL reinstatement, and orientation packets.

Other duties as assigned. These duties may include but are not limited to: shipping and receiving files, file reviewing, gathering clemency data for the Prisoner Review Board, substitution for the Mail Room Administrative Assistant and preparing release packets. Answers phone and takes messages.

To see the position description, contact the Recruiter listed below.

Salary: $25,688.00 annually. This position is full-time, unclassified position with benefits. Pay can vary depending upon experience and qualifications.

Minimum Requirements:

Six months of experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency.

Necessary Special Qualifications, Licenses, Certifications, and or Registrations:

Must have a valid driver's license.


The application process has 3 STEPS.

STEP 1: Register by completing the online Personal Data Form at (Skip this step if you already have an Applicant ID number.)

STEP 2: Complete the State of Kansas Application Form at and submit to the Corrections, Department of (Larned Correctional Mental Health Facility).

STEP 3: E-mail or fax these additional required documents to Include the job requisition number and your last name in the subject line. Please call 620-285-8008 to confirm that your application and additional paperwork have been received. Please submit all paperwork by 4:30 p.m. on Monday, October 22, 2018.

  • Resume
  • Letter of Interest
  • Drivers License copy
  • High School Diploma or GED
  • College Transcripts
  • Kansas Tax Clearance Certificate
  • Application Paperwork


Each applicant applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website at A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199.

Recruiter Contact:

Name: Kelly Miller

Phone: 620-285-8008

Fax: 620-285-8012


How You Will Be Evaluated:

Your application will be considered incomplete and you may be found ineligible if you fail to submit all required documentation. Your application will be reviewed to ensure you meet the minimum and any necessary special requirements. Next, your application will be evaluated and rated based on preferred selection criteria and competencies for the position.

What To Expect Next:

After your application is evaluated and ranked, you may be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome after the selection process is complete. You may call or e-mail the recruiter contact listed to inquire about your application.

Veterans Preference’ Eligible (VPE):

Former military personnel or spouses who have been verified as a "veteran" under K.S.A. 73-201 will receive an interview if they meet the competency factors of the position, including any preferred selection criteria established in accordance with K.A.R. 1-6-3. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager. See for additional Veterans' Preference Information.

Individuals with disabilities are encouraged to contact the agency recruiter if reasonable accommodations are needed for any part of the application or hiring process.

The Kansas Department of Corrections is an Equal Opportunity Employer

Class/Uncl: U    Full/Part Time: F    Grade 001    Hiring Rate: $0.00    Pay Frequency: Hourly   

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