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Job Title: Administrative Specialist      (to directly link to this job posting, copy this link)   
Req. No:190054
Agency:Department of Corrections
Posting Type:External
Applications accepted through:Jul 16, 2018
Job Description:

Reception/Front Desk:  Oversee the reception function for the Wichita Parole Office by coordinating work of front desk office staff who receive telephone calls and office visitors; look up information in OMIS, monitor lobby activity; handle all incoming and outgoing mail; prepare offender urine samples for pick-up; and receive and distribute deliveries. Prepare warrants and warrant withdrawals; type letters, newsletters, forms, reports, lists and other materials as needed to ensure smooth operation of the reception function. Prepare certificate of IDs for maxed offenders and updated demographics in TOADS as appropriate.


Administrative Support:  Support the Regional Director, Deputy Director and Parole Supervisors by preparing or directing the preparation of correspondence, office, and cell phone lists. Do any scheduling of meetings, trips, or other matters as requested. Provide back up to other Administrative Specialists and overall administrative support to the Regional Director and Deputy Director.


Purchasing/Inventory:  Order and maintain adequate UA, janitorial, and office supplies for the Wichita Parole Office when the other Administrative Specialist is unavailable. Monitor janitorial vendor performance by maintaining a log of contacts and reasons for contact. Process travel payment vouchers, reviewing for accuracy and completeness. Audits vehicle daily logs for accuracy and submits to Central Office. Maintains file copies of daily vehicle logs. Maintains office equipment and schedules routine maintenance and repairs. Enters all requisitions in SMART.


Treasurer duties to the Employee Use Fund for the Southern Parole Regional Wellness Committee.Perform other duties as needed/assigned.


Minimum Competencies:  Two years’ experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency.


Performance Standards: This position coordinates and delivers the reception function for the Wichita Parole Office; provides direct administrative support to management and parole staff in the region; maintains UA supplies, office supplies and janitorial supplies and is responsible for entering requisitions in SMART.


How to Apply:  The application process has 4 REQUIRED STEPS

STEP 1: Register by completing the online Personal Data Form at (Skip this step if you already have an Applicant ID number.)

STEP 2: Complete the official State of Kansas application form at

STEP 3: Submit your online application to Corrections Dept. of – Central Office

STEP 4: Email additional required documents: Cover Letter, Resume and Tax Clearance Certificate to include the job requisition number and your last name in the subject line.

Veterans Preference’ Eligible (VPE):  Former military personnel or their spouse that have been verified as a "veteran" under K.S.A. 73-201 will receive an interview if they meet the competency factors of the position, including any preferred selection criteria established in accordance with K.A.R. 1-6-3. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager. See for additional Veterans' Preference Information.


Individuals with disabilities are encouraged to contact the agency recruiter if reasonable accommodations are needed for any part of the application or hiring process.


Contact Information:

Name: Ann Duffy                         Phone: 785-296-3412

Email:          Fax: 785-296-0744

How You Will Be Evaluated:  Your application will be considered incomplete and you may be found ineligible if you fail to submit all required documentation. Your application will be reviewed to ensure you meet the minimum and any necessary special requirements. Next, your application will be evaluated and rated based on preferred selection criteria and competencies for the position.

What To Expect Next:  After your application is evaluated and ranked, you may be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome after the selection process is complete. You may call or email the recruiter contact listed to inquire about your application.


The Kansas Department of Corrections is an Equal Opportunity Employer

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Find out more about us at our website

Class/Uncl: U    Full/Part Time: F    Grade 001    Hiring Rate: $0.00    Pay Frequency: Hourly   

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