Job Duty Description: This structured administrative support work is shared between Inmate Benefit Fund and the Business Office. The incumbent coordinates IBF fundraisers and directly works with vendors and inmates. Coordinates disbursements, creates event flyers, orders all items, and completes data entry for fundraiser events. Ensures all IBF vending machines are filled and places orders for vending machines. Responsible for gathering money from vending machines and completing associated documentation. Incumbent also provides coverage/backup for the Central Unit and East Unit business office functions as is necessary. Process Central Inmate Banking (CIB) packets, Exempt Canteen Property Request forms, and alphabetize and scan all necessary business office documentation and filing.
Minimum Qualifications: Six months of experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency.
Pay: $25,688.00-$29,744.00 annual
Performance Standards: Screens calls; provides information or makes referrals, assists applicants in completing forms and applications; provides information on services and functions; schedules and places conference calls. Maintains calendars, schedules, and makes travel arrangements. Answers routine inquiries requiring minor interpretations of policies, procedures, rules and regulations. Maintains a record and filing system(s). Processes invoices, vouchers, payrolls, personnel transactions and other records; receives, records, tabulates, reconciles and reports cash receipts; distributes receipts to proper funds following established routines; prepares checks and cash for deposit. Maintains billing and posts charges and credits to accounts, prepares reports. Enters and manipulates data and information by creating simple word processing templates, form letters, database tables, and spreadsheets. Operates office equipment and personal computers. Enters data in a high production environment. Prepares and enters data or information from source documents, rough draft, copy or general instructions into routine and technical materials including forms, statistical reports and correspondence. Proofreads for proper coding, classification, mathematical accuracy and compliance with procedures. Maintains an adequate level of office supplies.
Preferred Requirements: Knowledge of the operation of office equipment, personal computers and communications systems. Knowledge of standard formats for letters, memos and reports. Knowledge of record keeping, and reporting methods. Ability to apply and explain rules, regulations, policies and procedures. Ability to understand and follow verbal and written instructions. Ability to use basic word processing, spreadsheet and database applications. Ability to establish and maintain effective working relationships. Ability to enter information in a variety of formats (such as narrative, manuscript, business and statistical, etc.) Ability to proofread and edit for grammar, spelling, syntax and style; compute, verify and compare figures; detect discrepancies in information or records. Ability to use basic math to add, subtract, multiply and divide. Ability to record, file and transmit information. Ability to communicate effectively both verbally and in writing. Ability to extract data and formulate reasonable conclusions from a variety of sources.
A full position description and required essential physical functions for this classification can be obtained by contacting the recruiter listed below.
TO APPLY: You may apply on-line at www.jobs.ks.gov; or Contact the Human Resources Office at Norton Correctional Facility (785) 877-6643 to obtain an application and supplemental documents; or Email email@example.com to obtain an application. If you have not already done so, please register or update your personal data with the State of Kansas at www.jobs.ks.gov, including submission of copy of your DD214 if applicable. You must notify us of your intent to apply by the closing date. Applications and any required documents must be received by the paperwork deadline of this announcement. Please call by that date to confirm receipt of your application and required documents.
Kansas Tax Clearance Certificate: Each applicant applying for a State of Kansas job vacancy must obtain a State Tax Clearance Certificate by accessing the Kansas Department of Revenue’s website at http://www.ksrevenue.org/taxclearance.html. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual’s account is compliant with all primary Kansas Tax Laws. Applicants are responsible for submitting their certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004-03.
Selection Process: Applicants selected for interview will be evaluated by an interview panel using performance/behavior based interview questions, and possibly a performance or written test. The interview panel will make recommendations to the Warden for final approval. A second interview may be conducted. Applicants will be subject to background check and criminal history investigation; must pass a drug screen and a TB test unless promoting, transferring, or demoting from another safety sensitive position within the same agency.
Veteran Preference Eligible (VPE): This position is eligible for veterans’ preference. Interested veterans must submit a DD 214 to the Department of Administration to be verified as a veteran under K.S.A. 73-201 prior to the vacancy close date. Verified veterans who meet the selection criteria for this position will be invited for an interview.
Reasonable Accommodation: Applicants requiring reasonable accommodation for any part of the application and hiring process should contact (785) 877-6643. Determinations on requests for reasonable accommodations will be made on a case-by case basis. Norton Correctional Facility is an Equal Opportunity Employer. Verification of identity and employment eligibility to work in the United States is required by federal law.
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