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Job Title: Senior Administrative Asst      (to directly link to this job posting, copy this link)   
Req. No:189096
Agency:Department of Corrections
Posting Type:External
Applications accepted through:Mar 26, 2018
Job Description:

Receives, screens, and refers telephone calls and office visitors and offenders as appropriate. Ensures callers are not misinformed or misdirected. Conducts all transactions with visitors and offenders in a courteous and professional manner. Responds to routine requests for information from the public, DOC Central Office, the courts, and law enforcement agencies. Processes and distributes all incoming and outgoing mail and faxes.
Processes requests for repairs of office equipment, maintains inventories, oversees mail processing, and arrangement for equipment installation. Orders and maintains adequate office supplies for the Topeka Parole Office. Analyzes office practices and procedures and implements routine modifications. Become trained in the SMART system to be used in processing of the requisitions. Records and processes warrants for the Topeka Parole Office. Process requests and maintains tracking for voucher funds for the Topeka Parole Office.
Responsible for overseeing that master files are maintained, keeping a log of files transferred throughout the state and files sent to the repository from the Topeka Parole Office. Responsible for preparing closed/maxed offender files for imaging for the Topeka Parole Office.
Responsible for producing NPR parole staff ID cards as requested. Assists in downloading of pictures of Offenders in the system.
Acts as back-up to review, process, and record time/payroll for the Topeka Parole Office employees in the absence of the staff primarily responsible for the task. Assists employees to complete personnel forms, provides information to job applicants and requesting employment registers. Acts as liaison with DOC Central Office staff concerning payroll and time/leave balances. Other projects and tasks as assigned.
Minimum Competencies:  Six months of experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency.
Preferred Criteria:  Ability to maintain confidentiality. Must pass extensive background investigation with no previous felony or misdemeanor convictions-regardless of length of time since conviction.  High school diploma or GED. Typing speed of 40 WPM, skill and aptitude with a 10 key calculator. Working knowledge of  various computer database applications.
Performance Standards:  This position will function under the direction of the Parole Supervisor. This position is essential to the efficiency of the Topeka Parole Office and the Northern Parole Region in order to maintain compliance as stated in the IMPP's and the regulations of the Secretary of Corrections. It is imperative the incumbent have the ability to work independently and with minimal supervision.
How to Apply:  The application process has 4 REQUIRED STEPS
STEP 1: Register by completing the online Personal Data Form at
                              (Skip this step if you already have an Applicant ID number.)
 Complete the official State of Kansas application form at
STEP 3: Submit your online application to Corrections Dept. of – Central Office
STEP 4: Email additional required documents: Cover Letter, Resume and Tax Clearance Certificate to include the job requisition number and your last name in the subject line.
KANSAS TAX CLEARANCE CERTIFICATE REQUIRED: Each applicant applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website at A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199.
Veterans Preference’ Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran" under K.S.A. 73-201 will receive an interview if they meet the competency factors of the position, including any preferred selection criteria established in accordance with K.A.R. 1-6-3.  The veterans' preference laws do not guarantee the veteran a job.  Positions are filled with the best qualified candidate as determined by the hiring manager. See for additional Veterans' Preference Information.
Individuals with disabilities are encouraged to contact the agency recruiter if reasonable accommodations are needed for any part of the application or hiring process.
Contact Information:
Name:  Ann Duffy                                                Phone: 785-296-3412  
Email:              Fax: 785-296-0744
How You Will Be Evaluated: Your application will be considered incomplete and you may be found ineligible if you fail to submit all required documentation. Your application will be reviewed to ensure you meet the minimum and any necessary special requirements. Next, your application will be evaluated and rated based on preferred selection criteria and competencies for the position. 
The Kansas Department of Corrections is an Equal Opportunity Employer
Join the KDOC Team 
Find out more about us at our website

View Job Class Spec Class/Uncl: C    Full/Part Time: F    Grade 019    Hiring Rate: $13.61    Pay Frequency: Hourly   

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