View Job Postings

Job Description

« Back to job postings

Job Title: Administrative Assistant - Temporary      (to directly link to this job posting, copy this link)   
Req. No:187398
Agency:Topeka Correctional Facility
Posting Type:External
Applications accepted through:Aug 21, 2017
Job Description:

Position Type:                            Unclassified (At-Will), Part-Time, Nonexempt, Non-Benefits Eligible, Temporary

Starting Salary/Hourly:              $12.35 per hour

The Kansas Department of Corrections is seeking a highly qualified applicant for the position of Administrative Assistant - Temporary, located at Topeka Correctional Facility, Topeka KS.

This position performs diverse administrative support work in the Mailroom, Unit Team & Programs area.

Primary responsibilities include, but are not limited to: The incumbent, with the exception of legal mail, will open & inspect all incoming inmate correspondence for the contents of contraband. Reviews outgoing mail to ensure it meets the guidelines per KAR for mailing. Confers with the inmate or Unit Team staff to determine the legitimacy of the mail. The incumbent will provide data entry into the WRNA Access database; will also run ad hoc reports as requested by Unit Team, Programs Staff, Classification Administrator, Deputy Warden or Warden & provide monthly reports to the Deputy Warden. Incumbent will review, process & approve updates to the inmate telephone list. Consults with Unit Team as needed to process account withdrawal requests for non-exempt items. Works with inmates needing legal identification & processes the request through applicable agencies. Obtains signatures for receipt of the distribution of completed grievances, property claims & disciplinary hearing reports to inmates & returns documentation to appropriate staff. Prepares the annual calendar for all reentry programs with the Program Director. Tracks all assessments for classes & enters the facility program experience record for peer facilitated classes. Distribute daily call out lists to appropriate staff & coordinates class graduation ceremonies. Works with the Release Planner to obtain & review applicable OMIS reports to maintain accurate release tracking.

Minimum Requirements

  • Graduation from high school or equivalent.
  • Routine work experience in office support/clerical work.
  • Valid Driver’s License

How to Apply:

 The application process has 4 REQUIRED STEPS.

STEP 1: Register by completing the online Personal Data Form at
(Skip this step if you already have an Applicant ID number.)

STEP 2: Complete the official State of Kansas application form at 

STEP 3: Submit your online application to the specific agency designated on this job announcement.

STEP 4: Submit additional required documents to the specific recruiter designated on this job announcement.

A Tax Clearance Certificate is required for all applicants. Obtain your certificate by following the instructions at
Include your name and job requisition number 187398 on all correspondence when submitting documents to the designated recruiter.

NOTE: Submission of an application alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described previously. Please carefully review the complete job announcement and the "How to Apply" instructions. Failure to provide the required information and/or materials will result in you not being considered for employment.

Required Documents:
•State of Kansas application completed online, mailed, or faxed
•Cover letter
•Kansas Tax Clearance Certificate
•List of college courses, with credit hours, major(s), and grade point average or class ranking.  (Prior to appointment, an official college transcript will be required.)
•Veterans Preference documentation (DD-214 or equivalent as appropriate).

Recruiter Contact Information:
Name: Michelle Phipps
Phone: 785-559-5109
FAX: 785-559-5112

Agency Information:
Topeka Correctional Facility
815 SE Rice Rd.
Topeka, KS 66607

To apply go to  Applications and resumes may be submitted to the Topeka Correctional Facility, Human Resource Office, 815 SE Rice Rd, Topeka, KS 66607, online, or faxed to 785-559-5112

What to Expect Next:  Once your complete application package (including all required documents) is received, we will conduct an evaluation of your qualifications and determine your ranking.  Based on your ranking or numerical score, you may be referred to the hiring manager for further consideration and possible interview. Once that review is completed you will be contacted for an interview or notified that you were not selected for an interview.

Reasonable Accommodation Policy Statement:  State agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Veterans Preference’ Eligible (VPE):  Formal military personnel that have been verified as “veteran” under K.S.A. 73-201 will receive an interview if they meet the minimum requirements of the class. The veterans’ preference laws do not guarantee the veteran a job.  Positions are filled as determine by the hiring manager as being the best qualified.

How to Apply for Veteran's Preference

Applicants claiming veterans' preference for the first time must complete:
•The Veteran Preference field on the Personal Information Registration form, and
•Submit a complete, legible copy of their discharge document (DD 214), showing enlisted and discharge dates, type of discharge, medals received, etc.
Please mail the copy of your DD 214, to:
Kansas Department of Administration,
Division of Personnel Services,
900 SW Jackson, Room 401-N
Landon State Office Building
Topeka, Kansas 66612
or Fax to (785) 291-3715

Find out more about us at our website

Class/Uncl: U    Full/Part Time: F    Grade 001    Hiring Rate: $0.00    Pay Frequency: Hourly   

« Back to job postings

>> Return to Personal Data Form

>> Return to Apply for Position

>> Return to Home Page