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Sharp Reports

The reports listed below can be generated in SHARP by agency users.  Each report description lists the path used for running the report.  If you do not have access to the indicated window needed to run the report, please contact your Agency SHARP Security Contact.

Some reports feature a Flat File (DAT) option. A Flat File is a text file where the data is in fixed width columns. This file can be imported into a spreadsheet (ex: MS Excel) or database (ex: MS Access) for data analysis. Look for the asterick (*) below for files with this option.

Administrative Workforce/Personnel Reports

Department Action Notice

List the action notices recorded on appropriate panels that are tied to a time period or expiration date. Birthdays, reviews, leave of absences, new hires, temp hires, promotions, etc.

KPER001

Employee Detail Profile

Lists the most recent personal and job information for each employee in the requested department. Benefits plan, job info, FLSA, hire date, home address, position data, compensation data, gender, etc.

KCONVSUM

Employee Job Action History

Lists all records of an employee's job history past, present and future. Action/reason, status, hire date, longevity bonus, LOS, supervisor, etc.

KPER021

Employee Job Code History*

Lists information for each job code change for a specific employee or for a department. Action/reason, effective dt, class, FTE, f/p, hire dt, LOS, grade/step, r/t, etc.

KPER238

Employee Email/Phone Listings

Lists the employee name, phone type (based on the 3 digit Department ID), work phone number, and work email address for employees.

KPER265

Employee Review History*

A listing of employee review ratings in chronological order for a specific employee or for a department. Employee, status, position #, review dt, rating, type, etc.

KPER237

Employee Turnover Analysis

Classified, regular employee movement within the State of Kansas and between agencies. Dependant on the agency level you choose, this report will give you the turnover rate by agency, division, or dept level. You can also narrow it to Job Codes, EEO Codes, or Geographic Region. Includes hires/rehires count and transfers in.

KPER254

Governor Unclassified Salary Recommendations

Summary report of recommended salary increases for Unclassified staff based upon the Unclassified Merit pool provided by the Legislature each fiscal year. Amount of increase, current yearly salary, employee data, proposed salaries, etc.

KBUD211

Performance Reviews Due

A list of all the employees with a performance review due prior to the as of date. Dept info, employee info, last review/rating/type/efft dt, next increase dt, probationary?, review due date, supervisor info.

KPER214

Supervisors With Overdue Employee Reviews

Identify the supervisors of a department that have not provided timely feedback to employees as is described in K.A.R 1-7-10. Dept info, employee info, last review dt, next increase dt, probationary?, review due date, supervisor info.

KPER217

Years of Service

List of employees that have completed a certain number of years of service with the state. 0-40 can be specified. Employee info, service dt, LOS, criteria, etc.

PER003

Benefits Reports

Total Compensation Statement

Allows agencies to reprint a Total Compensation Statement for an employee if they did not receive their statement mailed to the employee's home address in SHARP.

KBEN347

Payroll Reports

Cost Center

Groups employee hours and earnings by pay period by cost center (department). Totals are supplied at the cost center level. Employee info, other earnings/hours/type, overtime earnings/hours, PPED, regular earnings/hours, total earnings, etc.

PAY005

Deductions in Arrears

Available after every off-cycle, this report lists all of your agency employees who have an arrerage balance.  It will list the code and the dollar amount.  Accessed via agency CoreFTP account.
PAY007
Deductions not Taken

For the on-cycle process and after every payroll on-cycle and off-cycle confirm, the report lists any deductions that were not taken on the employee's paycheck.  It will also show the arrearage balance for any employee with deductions not taken.  Accessed via agency CoreFTP account.
PAY008
Deferred Compensation Report

Lists any employee with a new deferred comp deduction, a changed Deferred Comp deduction or an end to a deferred comp deduction.  Will list if it is a Before-tax, Roth or Loan deduction.  Accessed via agency CoreFTP account.
KCARBEN1
Department Budget Table Funding

This report shows the current Department Budget Table Funding.  It is organized by Department, Pool ID, Position, and Employee Name.  It is ran every Day 06 of the payroll cycle.  The report is accessed via agency CoreFTP account.
KPAY711

Employee Earnings Record

The quarterly earnings summary record for each employee selected. Check info, federal taxes, gross pay, net pay, other-regular-overtime earnings/hours, PPED, taxes, etc.

PAY014

Employees not Processed

Available during pay calculation and confirm, this lists any employees that are not processed for your agency.  Accessed via agency CoreFTP account.
PAY010
General Ledger Extract

This is an extract of the general ledger data. The files shows funding information by check number. The file is created twice each payroll period: 1) First after the final pay calculation for each on-cycle and contains only information for that on-cycle, 2)Second file is created 2 days after the final off-cycle run for a pay period and contains information for the entire pay period, including the on-cycle and three off-cycles as well as journal ids. Accessed via agency CoreFTP account.
KPAYGL5C
MAP Health Benefits Adjustments and Refunds

Lists any employee with MAP deduction adjustments (ADJ) or refund (REF).
KPAY228

Other Earnings Register

A breakdown of wages other than regular and overtime, such as fringe benefit income or contractual payments. Current period hours/amt, earnings codes, MTD-QTD-YTD amount/hours, etc.

PAY006

Payroll Error Messages

A list of the system error messages generated during the payroll process. Employee, message, PPED, etc.

PAY011

Payroll Register

Lists all employees receiving a paycheck.  Prior to payroll confirm, the pay is preliminary and due to change depending on changes to employee's timesheet, taxes or deductions.  After confrim and after every off-cycle the report will show the final paycheck with paycheck number.  Accessed via agency CoreFTP account.
PAY002

Year-to-Date Balances

A summary of earnings, deductions, and taxes for an employee for a calendar year. Arrears-earnings-deduction-tax balances, employee, etc.

KPAY318

Position Reports

Active/Inactive Positions

A list of the most recent information for each position. Active/inactive, FTE, job code, location, position #, status, std hrs, etc.

KPOS002

Active Position Inventory

A list of the positions that are currently active in a department. Dept, incumbent, position #, agency use, r/t, efft dt, filled/open, fte, etc.

KPOS204

Active Position History

List the history of active positions in the department. Action/reason, dept, eff dt, fte, job code, location, position #, status, title, reports to, work period, etc.

POS004

Department Position Information

List the history of all the positions in the department. Action/reason, budgeted, confidential, designated, status, fte, flsa, job code, title, location, position #, grade, supervisory, etc.

KPOS203

Incumbent History

Lists the incumbent history of each position in the dept. Entry and exit compensation/date, exit reason, job code, name, empl id, position #, etc.

POS003

Position Status Report

Lists all active positions with recruitment information for open positions and incumbent name for filled positions. Job code, dept, position #, effective dt, title, r/t, confidential, recruit open date, incumbent name, fte, etc.

POS001

Vacant Positions Funding

Lists all budgeted vacant regular positions, FTE, days the position has been vacant, and funding information. Account code, budget amount, c/u, confidential, days vacant, dept, eeo, fte, f/p, fund, pca, position #, title, etc.

KPOS202

Recruitment Reports

Applicant Summary

This works in conjunction with KAPP301 which updates the status of the applicants. Applicant, disabled veteran, disposition, job posting id, title, military status, position #, etc.

KAPP300

Time and Labor Reports

Combo Code / Task Profile* New!

This report is an extract of all of the combination codes that have been set up in the system, with effective dates of the current date or prior. The report can be ran according to status, specific chart fields, or specific task profiles. The report is formatted the same as the INF46 load file.

KTL111

Leave Accrual*

Time and Labor: Displays employee leave accrual, leave taken and leave balances. Dept info, employee info, plan type, benefit plan, current hours accrued, hours carried over, YTD hours, hourly rate, balance, etc.

KBEN007

Paper Time Document

Use this one report to print a time document for one employee or for a Department or Department range.

KTL107

Payable Hours Exception

This report will assist users in monitoring employees whose payable time is not equal to the hours equivalent of the employee’s FTE (The Benchmark Hours).

KTL104

Payable Status

This report lists all Payable time for a range of dates, sorted by the chosen Payable Statuses on the run control, to provide a picture of processed and unprocessed time.

TL101

Payable Time Extract*

This report is an extract of data from the Payable Time Table for the pay period specified. NOTE: There is no .pdf for this report. Instead a .dat Flat File (Results in a fixed width file that can be imported into a spreadsheet or database) is created.

KTL109

Reported Time Extract*

This report is an extract of Reported Time for the pay period specified. NOTE: There is no .pdf for this report. Instead a .dat Flat File (Results in a fixed width file that can be imported into a spreadsheet or database) is created.

KTL108

TCD Error Report* New!

This report (Time and Labor Interface agencies only) displays errors from the Time and Labor Interface files (also known as TCDs [Time Collection Devices]).

KTL119

Taskgroup Exception

This report will assist users in monitoring employees whose Taskgroup has changed from the Taskgroup that is selected for the employee on the employee’s Time Reporter Data page (Job Data/Employment Data).

KTL105

Vacation Leave Overage*

Time and Labor: Lists employees whose vacation leave balance is over the maximum allowed. Dept, employee, c/u, status, service dt, accural dt, vacation balance/max/overage, etc.

KBEN354

Workers Compensation Notification

Time and Labor: Details current period time sheets that list workers compensation wage replacement earnings codes for employees. Dept, earnings code, employee, other pay, PPED, period total, etc.

KTLSIFTEC2

Time and Leave Reports

Print Employee Time Documents

Prints time documents for a specific employee. Hours, dept, earnings code, employee, flsa, flsa hours, fte, PPED, position, totals, work schedule, etc.

KTEC003

Training Reports

Attendance Status

Lists the status of a student for a courses and sessions. Course, session, date, facility, student, status.

TRN018

Course Description

Generates a report of the description of the course specified. Course, status, session, creation/revision dt, type, internal/external, duration, min/max students, school, etc.

TRN023

Course Equipment

Generates a report of the equipment for the course specified. Course, status, session, creation/revision dt, type, internal/external, duration, min/max students, school, materials, etc.

TRN025

Course Session Roster

Lists the course name, session number, session start date, and all students enrolled in the selected course.

TRN002

Course Vendors

Lists the vendor(s) for the course. Course, status, session, creation/revision dt, type, internal/external, duration, min/max students, school, vendor info, etc.

TRN026

Course Waiting List

lists all students who are on the course or session wait list for the specified course. Course, employee, waiting for, since.

TRN003

Employees Needing Orientation
List of all the employees who have not attended New Employee Orientation since their date of hire or since the date they transferred to a new agency. Dept entry date, dept, employee, job code, position, location, etc.

KPER202

Equipment Checklist

The equipment required for a course session. Course, session, # students, facility, room, date, equipment, quantity, available, etc.

TRN034

Prerequisite Courses

A report of the prerequisite(s) for the course specified. Course, status, session, creation/revision dt, type, internal/external, duration, min/max students, school, prerequisite info, etc.

TRN027

Student Training History

Lists the courses and sessions completed by a student. Employee, course, session, start dt, end dt, status.

TRN020

Supervisors Needing Continuing Education Training*

Lists Supervisors who have completed Basic Supervisory Training, but who have not completed at least 8 hours of Continuing Education Program for Supervisors (CEPS) credit in the 3 years prior to the "As Of" Date entered on the parameters panel. Employee, supervisorytraining date, number of CEPS hours completed/needed, etc.

KPER247

Supervisors Without Supervisory Training

Lists Supervisors who have not completed the Basic Supervisory Training Program prior to the "As Of" Date entered on the parameters panel. Course start date, dept, employee, job code, location, position, supervisory, etc.

KPER219

Training Facility Schedules

Lists all scheduled classes at the input facility between the input dates. Facility, date range, room, start, end.

TRN005

Training Instructor Schedules

A report of an instructor's teaching schedule for a given period. Instructor, start/end times, faciltiy, etc.

TRN033