The Federal Reporting Team within the Office of the Chief Financial Officer is responsible for the following federal programs and activities:
Cash Management Improvement Act (CMIA) – The objective of this program is to assist and guide state agencies in the draw-down of federal funds, so the draw-downs are performed ‘just in time’, resulting in an interest neutral event between the state and federal government. To achieve this end, the Federal Reporting Team develops and submits the annual Treasury State Agreement, develops warrant (check) clearance patterns, and performs annual interest calculations on Catalog of Federal Domestic Assistance (CFDA) programs.
Schedule of Expenditures of Federal Awards (SEFA) – The Federal Reporting Team coordinates state agencies federal expenditure reporting. The team reviews and updates the DA89 Form to ensure compliance with the Office of Management and Budget (OMB) Annual Compliance Supplement, distributes the DA89 to state agencies, and reviews the DA89 responses provided by agencies. The information provided in the DA89s is then aggregated, compiled, and analyzed; resulting in the production of the SEFA Report. The SEFA report is then used by the State’s outside audit firm in determining which federal programs to review.
Section 218 Agreement Administration – The Federal Reporting Team acts as the liaison between local units of governments within the State of Kansas and the Social Security Administration (SSA) and Internal Revenue Service (IRS) concerning 218 Agreements. A Section 218 Agreement documents the voluntary coverage of Social Security and Medicare coverage to employees of the State of Kansas and the state political subdivisions. While Social Security and Medicare coverage of state and local employees is now mandatory in many instances under federal law, that was not always the case. Historically, if a state or local government wanted to extend Social Security and Medicare coverage to employees, they had to do so via a 218 Agreement. In Kansas, while many of these agreements date back to the 1950s, the agreements are still valid and Social Security and Medicare coverage is provided through the agreements. Thus the Federal Reporting Team is still responsible for maintaining the 218 Agreement documents and records, interpreting the agreement, responding to IRS and SSA inquiries, and advising entities of coverage provisions.
Uniform Grant Guidance (Super Circular) – In December of 2013, the federal government issued additional and more uniform guidance to the recipients of federal funds. Due to this new guidance, the responsibilities of the Federal Reporting Team have been expanded to include the coordination and development of educational opportunities to assist agencies in becoming compliant with the new uniform guidance. In addition, the team will develop a plan to review state agencies policies, procedures, and practices in regard to the Uniform Grant Guidance.